HR Coordinator / Payroll Support in Coupeville, Washington at Whidbey General Hospital

JOB SUMMARY

The HR Coordinator – Payroll Support, supports the human resources department in ensuring smooth and efficient business operations. The role will require both administrative and strategic responsibilities. The HR Coordinator supports the department in performing HR related payroll duties, and other HR functions supporting new employee orientation, contractors, students, and volunteers while providing backup to other HR functional areas.

PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:

HR Related Payroll Duties:

• Maintains the PAR Log and responsible for documentation for all personnel changes.
• Responsible for the full cycle of bi-weekly processing of HR related payroll functions such as preparing annual step increases, processing, and inputting all PAR’s related to job status changes, address/name changes and ensuring proper notification and documentation.
• Responsible for the termination process from beginning to end including COBRA administration.
• Calculates sign-on bonus repayments for employees who internally transfer or terminate prior to their 2-year anniversary (excluding providers).
• Responsible for ‘Manager 1’ changes and notifications.
• Responsible for retro adjustments and appropriate documentation for HR and Payroll.
• Assists with verifying offer worksheets for internal and external candidates.
• Maintains relationship with payroll to ensure compliance with legal requirements, labor agreements, and organization policies.
• Reviews and verifies payroll figures and records for accuracy, making necessary corrections prior to the biweekly payroll run.
• Evaluates and applies the use of personnel rules and labor contracts to ensure adherence to established pay standards in conjunction with state and federal regulations; implements HR payroll related policies as directed by manager.
• Assists with full wage scale increases for unions and non-contract hourly positions.
• Responsible for ensuring a second verification has been performed for all HRIS entries.

HRIS:

• Supports and maintains all employee data in the HRIS system, confirms accuracy and integrity of all data entered and assures information is available on a timely basis.
• Maintains intermediate knowledge of the HRIS system.
• Provides end user support in the use of timeclocks.
• Assists with system application changes and upgrades, reviews and tests system upgrades and changes.
• Practices process improvement techniques to identify, re-engineer and enhance processes to improve quality and efficiency. Identify and resolve escalations or complex issues with strong emphasis on root cause analysis.

Misc.:

• May provide back-up support to the front desk for the HR department office and incoming calls. Assists employees, vendors, and visitors by answering questions appropriately or connecting them to the appropriate HR representative.
• Checks HR Mailbox daily and strives for responses within 72 hours.

The following are expectations of all WhidbeyHealth employees:

• Attends a minimum of 80% of monthly department staff meetings throughout the year. Actively participates in monthly department staff meetings, to include active participation in setting department goals and supporting department functions to meet set goals.
• Checks hospital email and voicemail accounts daily and strives for responses within 24 hours.
• Utilizes AIDET in all interactions with patients, employees, and visitors.
• Completes all mandatory education within given timeframe.
• Adheres to all hospital, department, and safety policies, procedures, and guidelines at all times.

CONFIDENTIALITY

All WhidbeyHealth and Clinic employees are required to maintain confidentiality in accordance with organizational policy, state and federal regulations including not but limited to the Health Insurance Portability and Accountability Act (HIPAA).

COMPLIANCE

WhidbeyHealth is committed to providing quality, cost-effective health care in a positive and productive work environment. In support of this commitment, WhidbeyHealth is dedicated to adhering to the highest ethical standards and recognizes the importance of full compliance with all applicable state and federal laws. The Compliance Program is a part of the routine operations of all WhidbeyHealth employees.

JOB KNOWLEDGE & QUALIFICATIONS

Education

• High School diploma or equivalent required; A.A./A.S. Degree preferred.
• College coursework in Human Resources, Business Administration, Accounting or related program preferred.

Training and Experience

• A minimum of two years obtaining knowledge of principles and practices of human resources is required.
• A minimum of two years of experience in electronic timekeeping and payroll systems is required. Kronos experience preferred.
• Human Resources and / or Payroll experience in a union setting highly desirable.

Certificates, Licenses, Registrations

None

OTHER SKILLS & ABILITIES

Outlined below is the level of Language Skills, Mathematical Skills, and Reasoning Ability needed to perform the essential functions of this position. Each area is evaluated and the level description included is intended to provide a summary. Please note that all skills listed may not pertain to this position.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The attached Work Environment & Physical Demands addendum indicates the physical demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The attached Work Environment & Physical Demands addendum indicates the work environment characteristics an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

STANDARDS OF BEHAVIOR

The Standards of Behavior were developed to reflect WhidbeyHealth’s commitment to excellent community healthcare. The employee’s commitment to practice these Standards of Behavior will promote an optimal environment of care and foster a positive work environment. Every employee is responsible for and must follow the Standards of Behavior.

Benefit Information and Wage Transparency:

WhidbeyHealth Employees who work a 0.5 FTE or higher are categorized as, "benefit eligible".

Click here for benefit information.

Salary Range: $28.091 - $42.743