Senior Fiscal Specialist at Kings County – Hanford, California

Kings County Job Training Office is currently seeking a highly skilled Senior Fiscal Specialist to join our team. Under direction, the Senior Fiscal Specialist will lead and perform a wide range of complex, technical, and administrative accounting support duties in a dynamic and fast-paced environment. This position plays a critical role in ensuring the accuracy and integrity of fiscal processes, including accounts payable, accounts receivable, payroll, and financial reconciliation.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff.

This is the advanced journey-level classification in the Fiscal Specialist series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides lead direction, training, and work review to assigned fiscal support staff; organizes and assigns work, sets priorities, and follows up to ensure coordination and completion of assigned work; assists in the evaluation, development, and implementation of work procedures and methods.
• Reviews existing accounting systems, procedures, and forms, and recommends changes to meet new needs and requirements; devises new forms and determines appropriate format of data for reports.
• Reviews, verifies, and approves financial transactions for assigned department/agency for accuracy in accordance with budget and County and/or funding source requirements.
• Leads and performs a variety of complex administrative and technical account support duties related to accounts payable, accounts receivable, purchasing, payroll, and cash receipts and disbursements.
• Monitors, analyzes, reconciles, and maintains assigned funds and accounts; verifies balances; prepares journal entries; researches and reconciles discrepancies; and performs year-end accrual entries.
• Prepares and submits reimbursement claims; audits and verifies related invoices and supporting documentation; generates claims, monitors acceptance, and reconciles reports.
• Prepares, posts, and audits invoices and supporting documentation; conducts authoritative review of documents prior to final disposition; verifies compliance with County policies and procedures; reconciles invoices and payments; sets up new vendors as needed.
• Reviews, collects, processes, and balances cash receipts and disbursements by counting, verifying, and reconciling cash and check payments and related receipts; researches and draws revenues from various local, state, and federal income sources; prepares and verifies bank deposits and maintains cash balance worksheets.
• Receives, reviews, verifies, and processes payroll documents for County employees and/or clients; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and submits payroll taxes and tax forms; prepares and balances cost allocation, salary, leave balance, and related payroll reports and records.
• Maintains a variety of ledgers, registers, and journals according to established policies and procedures; reconciles transactions and data; records changes and resolves differences; maintains the accuracy of accounting, financial and statistical records and department specific records and files.
• Monitors, reviews, reconciles, and maintains assigned funds and accounts; verifies balances, prepares journal entries; researches and reconciles discrepancies; and performs year-end accrual entries.
• Prepares and distributes monthly, quarterly, and year-end financial summary and technical reports; identifies, analyzes, and resolves problems related to the County's financial reporting.
• Participates in year-end audit activities; compiles, organizes, and provides requested documentation.
• Assists customers, vendors, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; research issues regarding specific transactions; and updates related files and departments on action items.
• Maintains and monitors the grant funds and ensures compliance with rules and regulations governing the use and the accounting of each grant; compiles and prepares financial and other data for claims.
• Prepares and submits reimbursement claims; audits and verifies related invoices and supporting documentation; generates claims, monitors acceptance, and reconciles reports.
• May review subgrantee contracts and financial reports to ensure compliance with minimum accounting standards, and federal and state fiscal requirement; may assist subcontractors and subgrantees in adopting accounting systems to the federal and state requirements; may arrange for and schedule audits of subgrantee and subcontractors.
• Examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations.
• Participates in the compilation and preparation of the annual budget, including assisting divisions with budget preparation, preparing, and updating cash flow and cost projections and estimated revenues and expenditures, monitoring expenditures to ensure compliance with adopted budget, and assisting in publication of the budget.
• Assists with the implementation, administration, and maintenance of department specific and/or financial database(s); provides database coordination and system administration.
• Performs a variety of office support duties such as scheduling and coordinating meetings and ordering and maintaining equipment, office supplies, and other related supplies.
• Follows internal control procedures; reviews, recommends, and implements approved internal controls, office procedures, and related systems.
• Provides training to less experienced staff.
• Performs related duties as assigned.

Please note: Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION AND EXPERIENCE

Education:

Associate’s degree in finance, accounting or related field. (Substitution: Qualifying experience can substitute on a year for year basis up to two (2) years.)

Experience:

LICENSES AND CERTIFICATIONS

Licenses:

Qualify for security clearance through a background investigation and fingerprint check. May require a credit check.