Administrative Assistant III at Lamar University – Beaumont, Texas

The Administrative Assistant III provides comprehensive administrative support to ensure the efficient operation of the CFR, CMMS and CAPM departments. This role involves managing day-to-day administrative tasks, coordinating departmental activities, and serving as a key point of contact for staff, faculty, students, and external partners.

• Provide Administrative Support for CFR, CAPM and CMMS
  • Supports Program Directors, Assistant Directors, and faculty with scheduling, budget monitoring (work closely with Business Manager), supply management (such as Cardinal Purch purchases), and general office operations.
    
  • Manages internal and external communications, including drafting official correspondence, responding to emails, and maintaining the department website and electronic documents.
    
  • Handles data entry, filing, and record-keeping for student and employee information (such as EPAF); maintains the department’s local area network database and document repository
    
  • Coordinates meetings, events, and special functions in collaboration with Conferencing Services; manages calendars and greets visitors.
    
  • Assists with travel authorizations, reimbursements, and other expense-related processes for CFR, CAPM and CMMS leadership.
    
  • Supports accreditation and annual reporting by formatting documents and maintaining required materials.
    
  • Provides basic technical and software support to staff and faculty.
  • Performs other duties as assigned to support departmental needs.
    
• Student Engagement and Research Promotion
  • Assist CFR, CMMS and CAPM in engaging students by promoting research opportunities, internships, and events.
    
  • Collaborate with faculty and staff to develop initiatives that encourage student involvement in research projects.

• High School Diploma or GED.
• 3 years of administrative experience required.
  
• An associate or bachelor’s degree, along with one year of administrative experience, can be utilized as a substitution.

• Experience in higher education, research centers, or industry relations.
  
• Knowledge of grant writing and funding development.
  
• Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) for marketing materials.
  
• Experience in event coordination and industry engagement.
  
• Experience with data analysis and reporting for outreach effectiveness.
  

• Serve as the first point of contact for students, faculty, and visitors to the department
  
• Answer phone calls, respond to inquiries, and direct requests appropriately
  
• Maintain department records, scheduling, and filing systems
  
• Support CFR, CMMS and CAPM staff with administrative needs such as supply orders, copying, and scheduling
  
• Track and communicate updates to department task lists or project deadlines
  
• Assist with meeting coordination, and other department activities
  
• Handle time-sensitive tasks with discretion and professionalism.
• Participate required university trainings
  
• Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, Chrome River, Smartsheet, etc.
  
• Excellent time management and organizational skills.
  
• Strong problem-solving skills and ability to adapt to changing priorities.

• The Administrative Assistant III provides comprehensive administrative support to ensure the efficient operation of the department. This role involves managing day-to-day administrative tasks, coordinating departmental activities, and serving as a key point of contact for staff, faculty, students, and external partners.
  
• Occasional evening and weekend work may be required for events.