Compliance & Process Improvement Executive in Chennai at Finantic

About Company

At Finantic AI India, we sit at the intersection of finance and technology, helping US Commercial real estate companies run their finance and accounting smarter. We work on real-world areas you study - lease accounting, asset and portfolio reporting, record-to-report, order-to-cash, and procure-to-pay and use AI automation tools to make these processes faster, more accurate, and fully audit-ready.

Based in Chennai and serving US clients, we offer commerce graduates with good analytical mindset, a launchpad to apply core accounting concepts, build strong MSExcel and ERP skills, learn how AI is transforming finance operations, and grow into future-ready finance professionals in a high-learning startup environment.

The US Commercial real estate market is entering a renewed growth phase, with major firms projecting steady recovery in leasing and investment activity across sectors like industrial, multifamily, data centers, and high-quality office assets. This growth is driving intense focus on robust finance and accounting operations.

US CFOs are tightening month-end close, lender reporting, lease accounting, and portfolio-level consolidation, and increasingly rely on specialized offshore teams to handle this work at scale. For commerce graduates, this creates a strong learning runway: you get hands-on exposure to real estate leases, property-level P&L, cash-flow and refinancing metrics, consolidations across large portfolios, and the use of AI in F&A, building a profile that is both technically strong and globally relevant in a high-demand niche market

About Job

We are a growing 100-person startup seeking a proactive Compliance & Process Improvement Executive to maintain our ISO 27001-certified Information Security Management System, coordinate SOC 2 readiness, and strengthen day-to-day business processes.

This is a hands-on execution role extending beyond documentation and audit coordination. The person will help business teams establish clear SOPs, support the team SPOC on a daily basis,set up approved online platforms and workflows, automate routine reminders and tracking, and maintain reliable operational records.

We seek a candidate with excellent time management, multi-tasker with a collaborative mindset who identifies gaps, proposes practical solutions, and follows through to implementation, not someone who waits for audit requests/instructions.

Skills & Qualification

· Graduate/Post Graduate. CA / CMA Intermediate or equivalent exposure is an advantage.

· 2–4 years of relevant experience in compliance, audit support, process documentation, quality, accounting operations or business operations.

· Working understanding of ISO 27001, SOC 2, risk, controls, audit evidence and handling auditors' expectations.

· Experience creating SOPs, work instructions, process flowcharts and controlled documentation.

· Practical experience configuring at least one online documentation, tracking or workflow platform.

· Strong proficiency in Word, Excel and PowerPoint, including trackers, data validation, lookups, pivot tables and basic dashboards.

· Ability to translate a business requirement into a simple form, workflow, checklist or reporting solution.

· Strong written English, attention to detail, confidentiality and consistent follow-through. · Ability to coordinate across teams, challenge incomplete information professionally and escalate unresolved issues.

· A proactive approach to identifying useful work and delivering improvements with limited supervision.

· Exposure to ISO 27001:2022, SOC 2 Trust Services Criteria, internal audits, vendor assessments or GRC tools. Hands-on experience with SharePoint, Microsoft Lists, Power Automate, Google Workspace or comparable platforms.

Responsibilities

1. Information Security Compliance & Audit Coordination

· Maintain and update ISMS policies, procedures, control matrices, registers, the Statement of Applicability and supporting records under the guidance of designated owners.

· Maintain a compliance calendar covering control activities, policy reviews, access reviews, training, internal audits and management reviews.

· Coordinate SOC 2 readiness, including evidence collection, completeness checks, control tracking, audit requests and follow-ups.

· Maintain traceability between applicable requirements, controls, responsible owners, evidence and outstanding actions.

· Coordinate risk assessments, vendor assessments, incident documentation and corrective-action tracking with the relevant teams.

· Identify missing, inconsistent or overdue evidence and escalate gaps promptly.

· Support internal audits, certification surveillance activities and external examinations without compromising the independence of the reviewer.

2. Online Platform & Workflow Implementation

Assess existing tools and help configure approved platforms for document management, compliance tracking, training, departmental requests and action monitoring.

Set up practical solutions such as:

· A searchable policy and SOP library with document owners, approval status and review dates.

· Online forms and approval workflows for access requests, onboarding, offboarding and vendor onboarding.

· Training assignment, attendance and acknowledgement trackers.

· Centralised audit-action dashboards and automated due-date reminders.

· Controlled registers for assets, vendors, risks, incidents and corrective actions.

· Use approved tools such as SharePoint, Microsoft Lists, Forms, Power Automate, Google Workspace or an existing GRC platform, depending on the company’s technology environment.

· Prefer effective use of existing subscriptions before proposing additional software purchases.

· Test workflows, prepare brief user instructions, support adoption and monitor whether teams actually use the solution.

· Coordinate permissions, integrations and security reviews with IT before implementation; do not independently introduce unapproved applications.

3. Cross-Functional Process & Documentation Support

· Work with department heads and SPOCs to identify recurring documentation gaps, avoidable follow-ups and inefficient manual processes.

· Prepare and improve SOPs, work instructions, checklists, templates and process flowcharts, with approval from the relevant process owner.

Support priority initiatives across teams, including:

· HR: Induction Training on Compliance for new joiners, POSH compliance, joining and exit checklists, policy acknowledgements and training records.

· Finance / Accounts: process documentation, approval trails, reconciliation checklists and exception registers.

· Operations: quality checklists, handover records, escalation processes and issue tracking.

· IT / Technology: DPDP Compliance, access-review coordination, asset records and change-management documentation.

· Administration / Procurement: vendor documentation, contract-renewal tracking and asset handover records.

· Standardise frequently used forms and templates to reduce duplication and inconsistent records.

· Maintain a prioritised improvement backlog and take approved initiatives from requirement gathering through implementation and handover.

4. Document Control & Knowledge Management

· Maintain clear document naming, ownership, approvals, version history, review schedules and secure storage.

· Establish a central source of approved documents and archive superseded versions.

· Ensure sensitive employee, customer, financial and security information is accessible only to authorised users.

· Help teams locate and use current procedures rather than rely on outdated documents or individual knowledge.

5. Reporting, Awareness & Continuous Improvement

· Prepare concise dashboards covering compliance status, overdue actions, audit findings, training completion and improvement initiatives.

· Coordinate awareness sessions and practical guidance on policies, secure working and process adherence.

· Apply basic root-cause analysis and Lean / Six Sigma concepts to recurring errors, rework and delays.

· Track improvements through measurable benefits such as reduced turnaround time, fewer follow-ups, better record completeness or lower rework.

· Maintain a weekly delivery plan and monthly achievement summary covering compliance commitments and cross-functional improvements.