Receptionist in Beacon, New York at Cafe Spice

We are looking for a Receptionist / HR Support professional to serve as the first point of contact in our fast-paced food manufacturing facility. This role combines front-desk responsibilities with HR and office support, including uniform distribution, employee onboarding, inventory management, and administrative assistance. The ideal candidate is organized, detail-oriented, and committed to supporting both employees and operations while maintaining a professional and welcoming environment.

• Greet and assist visitors, vendors, and employees in a professional and courteous manner.
• Manage incoming calls, emails, and mail; direct inquiries to the appropriate departments.
• Monitor building entry and enforce visitor sign-in, badges, and security protocols.
• Distribute, track, and maintain inventory of employee uniforms, ensuring compliance with company standards.
• Support HR with onboarding tasks, including preparing new hire packets, uniform assignments, and orientations.
• Prepare and issue employee ID badges.
• Assist with maintaining personnel files and HR records in compliance with company policies.
• Order and manage inventory of office supplies, bottled water, coffee, creamers, and related items; ensure offices and break areas remain stocked.
• Maintain accurate inventory records for uniforms, office supplies, and other consumables.
• Help schedule interviews, meetings, and training sessions as needed.
• Provide general administrative support, including filing, data entry, and document preparation.
• Maintain a clean and organized reception and office area.
• Uphold company standards for professionalism, confidentiality, and food safety compliance.

• High school diploma or GED required; additional coursework in office administration or HR preferred.
• 1–2 years of receptionist, office administration, or HR support experience preferred (manufacturing or food industry a plus).
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Basic knowledge of HR processes (onboarding, personnel records) preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Why Join Us?