Planner & Scheduler / CMMS Subject Matter Expert in at Salute Inc.

The role is based on-site in Cheyenne, WY, and candidates must relocate to

OR near Cheyenne, WY, if not currently local.

This is not a remote position

Job Summary

Salute is seeking an experienced and detail-driven Planner & Scheduler / CMMS Subject Matter Expert to serve as the dedicated maintenance planning and CMMS resource for a mission-critical data center facilities management account. This role owns the 52-week maintenance schedule, the integrity and performance of the CMMS, and the Technical Publications library, and ensures planned work is resourced, approved, and ready to execute.

The ideal candidate thrives in a high-visibility, customer-facing environment and is responsible for building, balancing, and maintaining the annual schedule, coordinating contractor scheduling and site access, and providing the analytics that support business reviews and audits. This role does not write procedures; it tracks and confirms procedure completion and readiness for upcoming work.

52-Week Schedule Development and Management

• Facilitate the build of the annual 52-week maintenance schedule and manage it throughout the year.
• Balance the schedule against workable man-hours to prevent over-scheduling and protect capacity for corrective work.
• Seasonally balance the schedule, accounting for budget-restricted months, high-PTO months, and known customer moratoriums and lockdowns.
• Manage and document approved rescheduling, ensuring changes are authorized and reflected in the CMMS and the 52-week plan.
• Review the maintenance schedule before the upcoming month and lock in maintenance with the site SME and customer engineers
• Track schedule attainment, backlog, and deferred work and report variances with recommended recovery actions.

Shift and Resource Coordination

• Work closely with each Shift Lead to assign both corrective and preventive maintenance, ensuring qualified Critical Facility Technicians (CFTs) are on each shift to perform the work.
• Match task skill requirements, certifications, and authorizations to available technicians.
• Maintain visibility of staffing, PTO, and shift coverage when sequencing work.
• Coordinate with Operations leadership on emergent work that affects the locked schedule.

Materials, Tools, and Vendor Readiness

• Work with the Logistics Coordinator to confirm parts, materials, and tools are available for scheduled work ahead of execution.
• Work with the Vendor Specialist to ensure a Purchase Order is in place for all scheduled and unscheduled contractor maintenance before work begins.
• Flag material, tooling, or PO gaps early and escalate risks to scheduled work.

Contractor Scheduling and Site Access

• Coordinate contractor and OEM maintenance scheduling with site and customer requirements.
• Manage site access requests, escorts, and notifications in accordance with customer security and change management protocols.
• Confirm contractor insurance, credentials, and required documentation are in place prior to arrival.
• Verify contractor work is completed and closed out in the CMMS.

Technical Publications Library

• Serve as the Technical Publications librarian for the site, maintaining the library of MOPs, SOPs, EOPs, and related documents. This role does not write procedures.
• Track procedure completion and readiness for upcoming scheduled work, ensuring approved procedures are available and current before work is released.
• Coordinate with procedure authors and site SMEs on missing, expired, or in-review documents and maintain version control and review-cycle tracking.
• Maintain document control records to support customer and third-party audits.

CMMS Administration and Subject Matter Expertise

• Manage and maintain the CMMS, including asset records, PM templates, work order structure, frequencies, and data quality.
• Develop and deliver CMMS training for technicians, leads, and management, and maintain user guides and job aids.
• Build and manage CMMS dashboards and drive utilization across the site team.
• Conduct recurring CMMS audits for data accuracy, work order closure quality, and compliance, and drive corrective actions.
• Serve as the primary contact for CMMS configuration changes, user access, and vendor or platform support.

Analytics, Reporting, and Business Reviews

• Provide analytics and reporting for Monthly and Quarterly Business Reviews and customer governance meetings.
• Report on PM compliance, schedule attainment, backlog, work order aging, planned versus unplanned work ratio, and labor utilization.
• Support internal and customer audits with CMMS data, schedule history, and supporting documentation.
• Identify trends and recommend process improvements to improve efficiency and reduce risk.

Governance and Stakeholder Engagement

• Participate in weekly operational syncs with Shift Leads, the Logistics Coordinator, the Vendor Specialist, and site leadership.
• Participate in customer meetings and change management reviews as required.
• Build and maintain strong working relationships with customer engineers, site SMEs, and cross-functional partners.

Minimum Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree in a technical, engineering, or business field preferred.
• 3–5+ years of experience in maintenance planning and scheduling, preferably in data center, critical facility, or industrial environments.
• Demonstrated expertise administering a CMMS (e.g., Maximo, Corrigo, ServiceNow, Fiix, eMaint, or similar), including PM programs, reporting, and user training.
• Working knowledge of mechanical, electrical, and critical infrastructure systems and preventive maintenance practices.
• Strong analytical skills and proficiency in Microsoft Office (advanced Excel required), including dashboards and reporting.
• Strong written and verbal communication skills with the ability to present to technical and non-technical stakeholders.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced, collaborative environment.

Desired

• Certified Planner or Scheduler (e.g., CMRP, CMRT, IAM, or equivalent) or planning and scheduling training.
• Experience in data center operations or critical environment facilities management.
• Experience with performance-based contracts and KPI-linked reporting.
• Experience with Power BI, Power Query, Smartsheet, or similar analytics and scheduling tools.
• Experience with technical publications or document control systems.
• Knowledge of safety, environmental, and compliance standards (EHS, OSHA, NFPA 70E).
• Familiarity with customer change management, site access, and vendor management pr
  
  Compensation & Benefits Disclosure
  
  The base salary range for this role is $46-$58 per hour. This range reflects a good‑faith estimate of what we reasonably expect to pay upon hire, based on factors such as skills, experience, education, and market/location. Our comprehensive benefits include health, dental, and vision insurance, Health Savings Account (HSA), gym discount, mental health, Discounted Group Life & AD&D, discounted group short- and long-term disability, 401(k) retirement matching, PTO/paid holidays, and parental leave. Final compensation will be determined by job‑related factors consistent with applicable law.