Materials Manager 361050 in West Orange, New Jersey at OMNI OPHTHALMIC MANAGEME NT

Duties

• a) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies
• b) Maintains current files, records, and catalogs for equipment and sales representatives who service facility
• c) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the administrator/management
• d) Meets with vendor representatives to review new items available and changes in prices
• e) Understands responsibility in maintaining proper levels of inventory and timely distribution
• f) Places orders in a timely manner when requisitioned by various areas of the facility
• g) Monitors orders to ensure correct and timely delivery
• h) Supervises receiving area to maintain stores securely
• i) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories
• j) Reviews schedules well in advance to anticipate any unusual high or low demand for supplies
• k) Continually communicates with the clinical director and administrator regarding special procedure requirements
• l) Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges
• m) Reviews all invoices for accuracy by coordinating packing slips and purchase orders
• n) Monitors back orders and communicates with accounts payable to facilitate accurate payment
• o) Reports any invoice discrepancies to administrator before payment
• p) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems
• q) Maintains current files and records regarding orders and back orders
• r) Reviews orders at specific intervals to determine delays
• s) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts
• t) Maintains logs of linen supplies
• Maintains supplies and records for biohazardous waste management