ACCOUNTS PAYABLE & RECEIVABLE ASSISTANT in at GXC Inc

Company Description:

GXC Inc. is a Certified Service-Disabled Veteran Owned and Minority Owned Business Enterprise who specializes in protection of critical assets through the implementation of cutting-edge technology, innovative processes, and adaptation of current protection-based industry standards. Our team is comprised of military veterans and former DHS Executives who understand the evolving requirements of protection and risk mitigation. GXC offers the full spectrum of professional security services, focusing on Armed and Unarmed Protective Security Officer Services, Screening Services, Patrol and Response, Metal Detector and X-Ray Screening Technology, Training, Customer Service, and Personal Protection.

Position Summary: The AP/AR Assistant is responsible for executing transactional accounting tasks, supporting collections, and providing first-line communication with vendors and customers under the guidance of the AP/AR Manager. The Accounts Payable & Accounts Receivable Assistant supports the daily financial operations of the company by processing transactions, maintaining records, and communicating with vendors and customers.

Essential Functions: Accounts Receivable (A/R):

• Prepare and issue customer invoices

• Post customer payments in NetSuite.

• Perform routine collection follow-ups and escalate delinquent accounts.

• Assist with customer portals and respond to customer billing inquiries.

• Manage customer payment terms (Net 15/30/45/60, deposits, due upon receipt) and ensure invoices align with those terms.

Accounts Payable (A/P):

• Validate invoices for completeness, correct GL coding, cost center assignments, vertical allocations, and required approvals before posting.

• Match bills to purchase orders.

• Maintain digital AP filing system consistent with audit and record retention standards.

• Communicate with vendors regarding payment status.

Data Entry & Administrative Support:

• Maintain accurate AP/AR records.

• Organize documents in SharePoint and support month-end close preparation.

• Maintain compliance with internal controls, approval authorities, and segregation-of-duties requirements

• Ensure audit-ready documentation and transaction traceability

Qualifications & Skills:

• Associate’s or Bachelor’s degree in Accounting or related field (or equivalent experience).

• 0–2 years of accounting or administrative experience.

• Triage and reorder workload in real time based on urgency, deadlines, and direction from leadership.

• Basic Excel and Microsoft Office skills.

• Professional communication skills.

Why Join Us? At GXC Inc., we value collaboration, learning, and growth, and this role offers an excellent entry point into accounting and finance.

GXC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, gender, gender identity or expression, national origin, age, veteran status, disability, or any other protected class.