Marketing Operations Assistant-Full Time-In Person Role in Chanhassen, Minnesota at Chanhassen Dinner Theatres

Marketing Assistant Job Description

Reports To: Director of Marketing and Sales FLSA Status: Non-Exempt

The Marketing Operations Assistant provides essential administrative and organizational support to the Marketing Department. This role focuses on scheduling, reporting, and coordination of marketing assets and activities. It is ideal for detail-oriented individuals who enjoy organizing and supporting a fast-paced team environment. The position offers valuable exposure to the operational side of marketing and opportunities to build strong organizational and communication skills in a collaborative setting. This is a full time, in person role.

• Maintain and update marketing calendars, schedules, and timelines to ensure accurate planning and timely execution.
• Coordinate meetings and manage contact lists for the Director of Marketing and Sales, including scheduling and follow-up tasks.
• Prepare and run scheduled reports, organize files, and maintain shared drives for efficient team access and record-keeping.
• Provide comprehensive administrative support to the Director of Marketing and Sales, including document preparation, data entry, and internal communication assistance.

• Work closely with the graphic designer to ensure timely delivery and accuracy of creative assets.
• Coordinate timelines, approvals, and asset tracking for marketing materials and campaigns to keep projects on schedule.
• Provide logistical support for cross-departmental initiatives such as public relations activities and group sales promotions.

• Coordinate delivery of advertising assets and maintain schedules; assist with documentation and tracking.
• Coordinate regional and state-wide radio and print advertising trades.

• Assist with budget tracking and invoice processing.
• Maintain records of campaign spend and ROI metrics.

• Respond to general inquiries from website/email.
• Support press nights, VIP events, and promotional activities.

• As assigned by the Director of Marketing and Sales.

Education and Experience

• Bachelor’s degree in marketing, communications, or related field preferred; equivalent experience considered.
• Minimum one year experience in marketing or administrative support preferred.
• Ideal for candidates seeking an administrative role in a marketing environment.

• Strong organizational and communication skills.
• Proficiency in Microsoft Office, Teams, Excel, and project management tools required; advanced Excel skills a plus, Monday.com experience a plus.
• Attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Full Benefits after 60 days
• PTO
• Discounted tickets to CDT shows
• $2 discount meals

Chanhassen Dinner Theatres is committed to fostering and cultivating a culture of inclusion that celebrates diversity and promotes equity. We embrace and celebrate the diversity of our staff, artists, and patrons.