Executive Assistant in Chicago, Illinois at AUNT MARTHAS HEALTH AND WELLNESS INC

Department: Administration
Location: Onsite - 3 locations ( Olympia Fields (2days), Tinley Park (1 day), West Loop ( 2 days)
Salary: $65,000–$75,000 annually

Are you an organized, driven professional looking to build your career alongside executive leadership? Aunt Martha's Health & Wellness is seeking an Executive Assistant to the President & CEO who is eager to learn, thrives in a fast-paced environment, and enjoys keeping people and projects organized.

This is an outstanding opportunity for an early-career professional or recent graduate to gain firsthand experience supporting executive leadership while developing skills in healthcare administration, nonprofit management, strategic planning, and organizational operations.

If you're proactive, detail-oriented, professional, and ready to take ownership of your work, we'd love to hear from you.

Aunt Martha's Health & Wellness is one of Illinois' leading community health and human services organizations, providing integrated healthcare, behavioral health, child welfare, and family support services throughout the state. Our mission is centered on improving the health and well-being of children, families, and communities by delivering compassionate, high-quality care.

This position is fully onsite and requires regular travel between multiple office locations.

Typical Weekly Schedule

• 2 days: Olympia Fields Corporate Office
• 1 day: Tinley Park Office
• 2 days: Chicago West Loop Office

Additional travel to locations such as Chicago Heights, Park Forest, and other Chicagoland offices may be required based on business needs.

Candidates must have:

• Valid driver's license
• Reliable transportation
• Current automobile insurance

As Executive Assistant to the President & CEO, you'll play an important role in supporting the day-to-day operations of the executive office by:

• Managing executive calendars, scheduling meetings, and coordinating appointments
• Preparing correspondence, reports, presentations, and meeting materials
• Organizing Board of Directors meetings, agendas, minutes, and supporting documentation
• Coordinating executive travel, itineraries, and expense reports
• Managing confidential information with professionalism and discretion
• Monitoring emails, communications, and follow-up items
• Researching information and preparing executive summaries
• Supporting special projects and strategic initiatives
• Coordinating meetings across departments and multiple office locations
• Tracking deadlines, action items, and organizational priorities
• Serving as a professional liaison with internal and external stakeholders
• Performing other administrative and operational duties as assigned

• Bachelor's degree required
• Master's degree preferred

• Minimum of 1 year of administrative, office, internship, project coordination, or related professional experience required.
• Recent graduates and early-career professionals with strong organizational, communication, and follow-through skills are encouraged to apply.
• Experience supporting leaders, coordinating schedules, preparing materials, or working in a professional office environment is preferred.
• Healthcare, nonprofit, or executive support experience is a plus, but not required.

• Exceptional organizational skills
• Strong verbal and written communication
• High attention to detail
• Ability to manage multiple priorities
• Professionalism and sound judgment
• Strong work ethic and initiative
• Excellent time management
• Problem-solving mindset
• Ability to maintain confidentiality
• Strong interpersonal and customer service skills

Experience with:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Zoom or similar virtual meeting platforms

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• Retirement Plan
• Employee Assistance Program (EAP)
• Employee Discount Programs
• Professional development and career growth opportunities

This role offers more than administrative experience—it provides direct exposure to executive leadership, organizational strategy, and mission-driven healthcare operations. You'll have the opportunity to build meaningful professional relationships, develop valuable business skills, and contribute to work that positively impacts thousands of children, families, and communities across Illinois.

If you're looking for a position where you can learn, grow, and make a difference from day one, we'd love to meet you.

Aunt Martha's Health & Wellness is an Equal Opportunity Employer committed to fostering an inclusive workplace where employees can thrive and grow professionally.