Warehouse Supervisor (Day Shift) in Lindon, Utah at Somafina

somafina

Nutraceutical Manufacturing

Warehouse Supervisor

Operations • Lindon, Utah • Reports to Director of Operations

3–5 Years Warehouse, Inventory-Control, or Manufacturing Experience

Why Somafina?

Somafina is an industry leader in contract manufacturing of dietary supplements. We pride ourselves on our superior commitment to maintaining the highest quality standards while fostering a company culture that is collaborative and supportive.

Position Description

The Warehouse Supervisor is responsible for the safe, accurate, organized, and efficient operation of the Lindon warehouse and material-handling functions.

This position provides direct leadership and accountability for Warehouse personnel and is responsible for inventory accuracy, shipping and receiving, material storage and control, production material readiness, Fishbowl ERP transactions, warehouse equipment, and the overall condition and organization of warehouse areas.

A primary responsibility of the Warehouse Supervisor is ensuring that Production has the correct materials, in the correct quantities, properly identified, systematically allocated/committed, and physically staged before they are required. The Warehouse Supervisor must maintain sufficient awareness of the production schedule and upcoming manufacturing requirements to proactively prepare materials and prevent avoidable production delays.

The Warehouse Supervisor is expected to maintain alignment between physical inventory and Fishbowl inventory at all times. Inventory discrepancies, undocumented material movements, inaccurate transactions, improper material status, and delayed system activity must be investigated and corrected promptly.

This is a hands-on leadership position requiring strong floor presence, exceptional organization, attention to detail, urgency, and the ability to independently organize people, inventory, equipment, and priorities in a fast-paced manufacturing environment.

Supervisory responsibility: all Warehouse personnel assigned to the Lindon facility.

Essential Responsibilities

Warehouse Leadership & Personnel Management

Trains, coaches, develops, and provides day-to-day leadership to Warehouse personnel.Organizes and directs daily warehouse activities based on production requirements, inbound and outbound shipments, inventory priorities, and business needs.Assigns work and establishes clear priorities for receiving, material movement, picking, staging, shipping, cycle counting, and other warehouse activities.Maintains an active presence in warehouse and material-storage areas.Establishes clear expectations for employee safety, attendance, conduct, productivity, accuracy, and performance.Evaluates employee performance and provides timely coaching and feedback.Conducts formal performance reviews for Warehouse personnel.Addresses performance deficiencies and behavioral concerns promptly and consistently in partnership with Human Resources and Operations leadership.Ensures Warehouse personnel are properly trained and qualified for assigned responsibilities, including material-handling equipment.Reviews and approves employee timecards and ensures labor hours are accurately recorded.Manages staffing, attendance, coverage, and daily labor requirements.Participates in interviewing, selection, onboarding, training, corrective action, and employee-development activities as required.

Inventory Control & Fishbowl ERP Management

Maintains accurate inventory records in Fishbowl and ensures systematic inventory accurately reflects physical inventory.Ensures all receipts, transfers, picks, commitments, allocations, returns, adjustments, and other inventory transactions are completed accurately and in a timely manner.Establishes and maintains disciplined transaction practices so physical material movement and Fishbowl transactions occur together rather than being reconciled after the fact.Conducts and oversees routine cycle counting based on established frequencies and inventory risk.Investigates inventory discrepancies and determines root causes rather than relying solely on inventory adjustments to correct variances.Ensures inventory adjustments are appropriately documented, justified, and approved in accordance with company procedures.Monitors negative inventory, incorrect locations, uncommitted materials, unexplained variances, and other indicators of inventory-control failure.Ensures materials are stored in the correct physical and systematic locations.Maintains appropriate lot traceability throughout receiving, storage, picking, staging, issuance, return, and shipment activities.Partners with Production, Quality, Planning, Procurement, and other functions to resolve inventory discrepancies.Supports physical inventories and other inventory reconciliation activities as required.Identifies recurring inventory errors and implements corrective actions to prevent recurrence.

Production Material Readiness

Maintains awareness of the current and upcoming production schedule and proactively prepares materials to support manufacturing requirements.Ensures all required raw materials, packaging components, and other production materials are picked and allocated/committed to the appropriate work orders in Fishbowl in a timely manner.Verifies picked materials against applicable work-order requirements before staging.Ensures materials are properly identified, labeled, organized, and staged in designated areas before Production requires them.Confirms materials are in the appropriate Quality/release status before issuance to Production.Ensures lot numbers, quantities, item numbers, and material identities are correct before materials are staged or transferred to manufacturing.Establishes material-staging priorities based on the production schedule and communicates potential shortages or constraints before they result in downtime.Coordinates with Production and Planning when schedule changes require material reprioritization.Ensures unused materials returned from Production are properly identified, reconciled, returned to inventory, and transacted in Fishbowl.Investigates discrepancies between quantities issued, consumed, returned, and recorded.Maintains orderly staging areas that clearly differentiate materials by work order and prevent mix-ups or unintended use.

Shipping & Receiving

Oversees all inbound receiving activities and ensures materials are received safely, accurately, and promptly.Verifies incoming shipments against purchase orders, packing slips, bills of lading, and other applicable documentation.Ensures item identity, quantities, lot information, and shipment condition are appropriately verified and documented.Ensures damaged, incorrect, short, excess, or otherwise discrepant shipments are identified, segregated, documented, and escalated.Ensures inbound materials are properly labeled and placed into the appropriate receiving, quarantine, sampling, or storage location.Ensures receipts are accurately and promptly entered into Fishbowl.Coordinates with Quality to ensure incoming materials move efficiently through required sampling, testing, and release processes.Maintains accurate records of all inbound and outbound shipments.Oversees outbound shipments and ensures finished goods, materials, samples, or other items are shipped accurately and on schedule.Verifies outbound shipments against applicable orders, documentation, quantities, lot numbers, and customer or carrier requirements.Ensures pallets and shipments are properly prepared, wrapped, labeled, secured, and documented.Ensures truck seals are properly controlled, issued, documented, and applied when required.Coordinates carrier arrivals, loading activities, and shipment schedules.Ensures outbound transactions are accurately completed in Fishbowl and other applicable systems.

Material Storage, Safety & Organization

Ensures materials are stored in designated locations in a manner that protects identity, integrity, quality, and traceability.Maintains appropriate segregation of released, quarantined, rejected, returned, expired, obsolete, and other controlled material statuses.Ensures materials are appropriately rotated according to applicable FIFO/FEFO requirements.Ensures partial containers, opened cases, returned materials, and other nonstandard inventory are appropriately identified and controlled.Maintains the warehouse in a consistently safe, clean, organized, and inspection-ready condition.Enforces company safety policies, procedures, PPE requirements, and safe material-handling practices.Conducts routine inspections of warehouse areas and promptly corrects unsafe or unacceptable conditions.Ensures aisles, exits, fire equipment, electrical panels, dock areas, and emergency equipment remain appropriately accessible.Ensures Warehouse personnel operate forklifts and other powered industrial equipment safely and only when appropriately trained and authorized.Maintains strong housekeeping and 5S standards throughout warehouse areas.

Warehouse Equipment & Operational Readiness

Ensures forklifts, walk-behinds/pallet jacks, hand trucks, dock equipment, and other warehouse equipment are maintained in safe and reliable working condition.Ensures required pre-use equipment inspections are completed and documented.Immediately removes unsafe or damaged equipment from service and coordinates necessary maintenance or repair.Maintains appropriate records of equipment inspections, repairs, and service.Maintains adequate inventory of supplies necessary for warehouse operations, including stretch wrap, pallets, labels, truck seals, shipping materials, and other required consumables.Establishes appropriate minimum stocking levels for critical warehouse supplies and initiates replenishment before shortages affect operations.

Documentation, Metrics & Cross-Functional Coordination

Maintains complete, accurate, organized, and readily retrievable warehouse records and required logs.Maintains applicable receiving, shipping, trailer, seal, equipment inspection, inventory, cycle-count, and other warehouse logs.Ensures documentation is completed contemporaneously and in accordance with company procedures and GMP requirements.Collects, reviews, and reports warehouse and inventory performance metrics, including inventory accuracy, cycle-count performance, shipping and receiving accuracy, material-picking accuracy, production material readiness, and warehouse-related production delays.Analyzes trends and identifies areas requiring corrective action or improvement.Maintains effective communication with Production, Quality, Planning, Procurement, Finance, Maintenance, and other supporting functions.Proactively communicates material shortages, inventory discrepancies, receiving delays, shipping issues, or other conditions that could affect manufacturing or customer commitments.

Safety, Quality & Compliance

Ensures Warehouse operations comply with applicable GMP requirements, SOPs, work instructions, safety requirements, and company policies.Stops or corrects work when unsafe, noncompliant, or potentially damaging conditions are identified.Ensures materials are handled in a manner that prevents damage, contamination, deterioration, or mix-up.Participates in investigations involving inventory discrepancies, damaged materials, shipping/receiving errors, safety incidents, material mix-ups, or other warehouse-related events.Ensures assigned corrective actions are completed effectively and on time.Partners with Quality to maintain appropriate material-status controls and ensure only properly released materials are issued to Production.

Education Requirements

Minimum 3–5 years of warehouse, inventory-control, logistics, or manufacturing experience.Previous supervisory or leadership experience strongly preferred.

Competencies / Skill Qualifications

Demonstrated experience with inventory-control systems and ERP transactions; Fishbowl experience strongly preferred.Demonstrated understanding of receiving, shipping, material picking, staging, inventory reconciliation, and warehouse-control practices.Experience with cycle counting and inventory discrepancy investigation.Working knowledge of GMP requirements and material-control practices in a regulated manufacturing environment preferred.Demonstrated ability to lead, organize, coach, and hold employees accountable.Strong organizational, analytical, and problem-solving capabilities.Strong attention to detail and commitment to inventory accuracy.Strong computer skills and ability to work effectively within ERP and inventory-management systems.Strong written and verbal communication skills.Ability to independently prioritize competing warehouse, production, receiving, and shipping requirements.Ability to operate or become qualified to operate applicable warehouse material-handling equipment.

Physical Requirements

While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to handle or feel, reach with hands and arms, climb or balance, and converse and listen.The employee must be able to perform the physical requirements necessary to safely support warehouse operations and material handling in accordance with company policy and applicable job demands.Specific vision abilities required by this job include near acuity, far acuity, depth perception, accommodation, color vision, and field of vision.

Leadership Expectations

The Warehouse Supervisor is expected to own the condition of the warehouse and the integrity of the inventory, not simply oversee warehouse employees. A successful Warehouse Supervisor knows what materials are arriving, what is leaving, what Production will need next, where inventory is physically located, whether Fishbowl accurately reflects that inventory, and whether the Warehouse team is prepared to support the operation.

The Warehouse Supervisor is expected to identify discrepancies and operational risks before they become production problems. When a discrepancy occurs, the expectation is not simply to correct the number in Fishbowl; the Supervisor must understand why the discrepancy occurred, correct the underlying process, and prevent recurrence.

Likewise, having material somewhere in the warehouse does not constitute production readiness. Material must be released, correctly identified, accurately picked, properly allocated/committed to the work order in Fishbowl, physically staged, and available before Production needs it.

Success in this role means inventory can be trusted; Fishbowl accurately reflects physical inventory; materials can be located quickly; receiving and shipping are accurate and controlled; Production has the correct materials staged before they are needed; warehouse equipment and supplies are ready for use; records are complete; the warehouse is safe, clean, and organized; and production does not experience avoidable downtime because the Warehouse was unprepared.

Character Requirements

FriendlyApproachableProactiveHonestResponsiblePunctualTeam worker