Legal Assistant in Englewood, New Jersey at Progressive Spine and Orthopaedics LLC

Legal Assistant (Healthcare / No-Fault)

Be the critical connection between patients, physicians, and attorneys.

Are you highly organized, detail-oriented, and passionate about providing exceptional service? Do you thrive in a fast-paced environment where every day brings new challenges? If so, we'd love to have you join our growing healthcare team as a Legal Assistant.

In this role, you'll serve as the primary liaison between our physicians, patients, and legal professionals, ensuring that legal requests, physician scheduling, and medical documentation are handled accurately, professionally, and efficiently. Your work will directly support patients receiving treatment for injuries related to motor vehicle accidents and other legal matters while helping our providers deliver outstanding care.

What You'll Do

As our Legal Assistant, you'll play an essential role in coordinating legal and medical processes by:

- Managing attorney and provider requests for physician depositions, Independent Medical Examinations (IMEs), in-person trials, and narrative reports.
- Coordinating physician schedules for depositions, court appearances, and legal appointments.
- Processing all aspects of narrative report requests, including:
- Preparing invoices
- Coordinating medical records
- Scheduling and rescheduling appointments
- Gathering imaging reports and supporting documentation
- Serving as the primary liaison between physicians, attorneys, patients, and internal departments.
- Providing exceptional customer service while advocating for patients and ensuring timely completion of legal requests.
- Answering incoming calls, resolving inquiries, and directing requests appropriately.
- Maintaining accurate patient documentation and ensuring medical records remain current.
- Communicating scheduling conflicts or concerns proactively to leadership.
- Assisting with additional administrative and legal support duties as assigned.

What We're Looking For

We're looking for someone who is organized, proactive, and thrives in a collaborative healthcare environment.

Qualifications

- High School Diploma or GED required
- 1–2 years of healthcare, legal, or clinical administrative experience required
- Knowledge of New Jersey No-Fault, PIP, and Motor Vehicle Accident (MVA) claims strongly preferred
- Excellent verbal and written communication skills
- Outstanding customer service and interpersonal skills
- Strong organizational skills with exceptional attention to detail
- Ability to prioritize multiple projects while meeting deadlines
- Comfortable working independently and as part of a team
- Proficiency with Microsoft Office (Outlook, Word, Excel) and web-based applications
- Bilingual candidates are encouraged to apply
- Professional appearance and demeanor

Success in This Role Means You
- Build positive relationships with patients, attorneys, physicians, and coworkers.
- Communicate professionally and confidently.
- Manage multiple priorities while maintaining accuracy.
- Protect confidential patient information at all times.
- Demonstrate integrity, accountability, and teamwork.
- Take ownership of your work and consistently follow through.
- Adapt quickly in a fast-paced, ever-changing environment.

Why Join Our Team?

At our practice, you'll become part of a collaborative team dedicated to providing outstanding patient care while supporting physicians through every stage of the legal process. We value professionalism, teamwork, compassion, and continuous improvement, and we invest in employees who are committed to making a meaningful difference every day.

If you're looking for a rewarding opportunity where your organizational skills, professionalism, and attention to detail will have a direct impact on both patient care and legal operations, we encourage you to apply today.

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance

Work Location: In person