Logistics Coordinator in Los Angeles, California at Puretek Corporation
Job Description
POSITION SUMMARY
The Logistics Coordinator is responsible for coordinating, monitoring, tracking, and documenting all inbound, outbound, and interfacility logistics activities at PureTek Corporation. This position ensures the timely, accurate, cost-effective, and compliant movement of raw materials, packaging components, equipment, supplies, work-in-process materials, and finished products among PureTek's manufacturing facilities, suppliers, customers, warehouses, and third-party logistics providers. Serving as the central point of contact for shipment activities, the Logistics Coordinator maintains end-to-end visibility of transportation schedules, shipment status, delivery performance, documentation, and logistics-related issues. The position works closely with Purchasing, Planning, Warehouse, Production, Quality Assurance, Regulatory Affairs, Customer Service, and external transportation providers to support operational efficiency and compliance with company procedures and applicable regulatory requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES
A. Inbound, Outbound, and Interfacility Logistics
- Coordinate and monitor incoming shipments of raw materials, packaging components, equipment, supplies, and other purchased materials, as well as outbound shipments of finished goods to customers, distributors, warehouses, and designated destinations.
- Coordinate transportation and material transfers between PureTek's Nelson and Arroyo manufacturing facilities, including raw materials, packaging components, bulk products, work-in-process materials, and finished goods.
- Communicate with suppliers, Purchasing, freight carriers, Warehouse, Planning, Production, Quality Assurance, and Customer Service to confirm shipment schedules, material availability, shipment readiness, delivery requirements, and expected delivery dates.
- Arrange transportation through approved carriers and third-party logistics providers, coordinating pickup, transit, delivery, and receiving schedules to minimize delays, congestion, and operational disruptions.
- Ensure outbound products have the required QA release or documented authorization before dispatch.
- Monitor shipments from supplier dispatch or facility departure through final delivery, identifying and resolving delays, shortages, damages, quantity discrepancies, missed pickups, and delivery exceptions.
- Obtain and maintain required shipping and transfer documentation, including packing lists, bills of lading, certificates, proof of delivery (POD), material identification, lot information when applicable, and traceability records.
- Ensure interfacility transfers are properly documented in applicable inventory management systems and investigate discrepancies between dispatched and received quantities.
- Provide timely shipment status updates to internal departments and authorized customers.
B. Shipment Tracking, Inventory, and Warehouse Coordination
- Establish and maintain a centralized logistics tracking system covering all inbound, outbound, and interfacility shipments, monitoring open shipments through final delivery confirmation and resolution of outstanding issues.
- Maintain accurate shipment records, including shipment reference numbers, suppliers or customers, product/material descriptions, carriers and tracking information, origins and destinations, scheduled pickup dates, expected and actual delivery dates, shipment status, transportation costs, exceptions, and corrective actions.
- Monitor shipment status daily, including pending receipts, outstanding deliveries, unconfirmed shipments, and transportation exceptions; provide daily updates and escalate issues that may affect manufacturing schedules, customer commitments, or product quality.
- Coordinate shipment priorities with Warehouse, Planning, and Production based on production schedules, customer requirements, and material availability.
- Verify shipment quantities and product identification against applicable shipping documents and coordinate loading, unloading, staging, and shipment preparation with warehouse personnel.
- Support inventory reconciliation for materials in transit and report logistics-related inventory discrepancies to the appropriate departments.
- Maintain shipment records and supporting documentation in accordance with company procedures.
C. Transportation and Freight Management
- Coordinate freight arrangements with approved transportation companies, couriers, and third-party logistics providers; obtain and compare freight quotations to identify cost-effective transportation options.
- Monitor freight charges, verify invoices against approved quotations, shipment records, and applicable contractual rates, and identify opportunities to reduce transportation costs.
- Coordinate special transportation requirements, including temperature-controlled shipments when applicable, and expedited shipments when necessary, obtaining required management approval.
- Monitor carrier performance, including pickup reliability, transit times, delivery accuracy, and damage rates; support transportation provider evaluations and recommend improvements in logistics efficiency.
- Evaluate opportunities to consolidate interfacility transfers and reduce unnecessary transportation expenses.
D. Quality and Regulatory Compliance
- Ensure logistics activities comply with applicable PureTek SOPs, GMP requirements, distribution procedures, and regulatory requirements.
- Coordinate with Quality Assurance regarding shipment release status, damaged materials, transportation excursions, and other quality-related concerns. Ensure quarantined, rejected, or restricted materials are not shipped without appropriate authorization.
- Support product traceability by maintaining accurate shipping, receiving, transfer, and lot records, as applicable.
- Coordinate with Regulatory Affairs and Quality Assurance regarding applicable Drug Supply Chain Security Act (DSCSA) requirements.
- Ensure transportation-related deviations, discrepancies, and incidents are promptly reported to the appropriate departments.
- Communicate applicable storage, handling, and transportation requirements to carriers and relevant personnel.
- Coordinate with authorized personnel regarding shipments involving controlled substances or other regulated materials, when applicable.
- Support customer audits, regulatory inspections, and internal investigations by providing required logistics documentation.
E. Communication, Reporting, and Continuous Improvement
- Serve as the primary logistics contact for internal departments, suppliers, customers, freight carriers, and transportation providers.
- Prepare daily, weekly, and monthly logistics status and performance reports and participate in Operations and Supply Chain meetings to communicate shipment status, carrier performance, and potential operational impacts.
- Follow up on delayed shipments, unresolved transportation issues, and corrective actions.
- Identify recurring transportation problems, risks, and inefficiencies; recommend corrective and preventive measures, cost-saving opportunities, and process improvements.
- Assist in developing and improving logistics procedures, shipment tracking systems, reporting tools, and electronic shipment tracking capabilities.
- Perform other related duties as assigned by management.
MINIMUM QUALIFICATIONS
Education
- Associate degree in Logistics, Supply Chain Management, Business Administration, or a related field preferred. Equivalent combinations of education and relevant experience may be considered.
Experience
- Minimum of 2–3 years of experience in logistics coordination, transportation, shipping, receiving, warehouse operations, or supply chain management.
- Experience in pharmaceutical, dietary supplement, cosmetic, or other regulated manufacturing environments preferred.
- Experience coordinating multiple facilities, freight carriers, and third-party logistics providers preferred.
Technical Skills
- Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience with ERP systems and inventory management software; familiarity with Macola ERP or similar systems preferred.
- Knowledge of freight documentation, including bills of lading, packing lists, and proof-of-delivery records.
- Ability to maintain shipment tracking databases and prepare logistics performance reports.
- Basic knowledge of GMP, material traceability, and regulated product distribution preferred.
REQUIRED COMPETENCIES
- Strong organizational, multitasking, and prioritization skills, with the ability to manage multiple shipments and changing operational requirements.
- Excellent attention to detail and documentation accuracy.
- Effective written, verbal, and interpersonal communication skills.
- Strong problem-solving, follow-up, and issue-resolution abilities.
- Ability to coordinate effectively across multiple departments, manufacturing facilities, suppliers, and transportation providers.
- Ability to identify transportation risks, recognize potential operational impacts, and escalate issues promptly.
- Strong accountability and ownership of assigned logistics activities.
- Ability to work independently while maintaining effective communication with management.
AUTHORITY AND ACCOUNTABILITY
The Logistics Coordinator is accountable for maintaining visibility, coordination, accurate documentation, and follow-through of all assigned logistics activities.
The position is authorized to:
- Communicate directly with approved suppliers, freight carriers, and logistics service providers.
- Request shipment status updates and supporting transportation documentation.
- Coordinate shipment and receiving schedules with internal departments.
- Escalate shipment delays, discrepancies, quality concerns, and transportation issues to management.
- Recommend transportation improvements, process efficiencies, and cost-saving opportunities.
The Logistics Coordinator does not have authority to release quarantined or rejected materials, override Quality Assurance decisions, or approve unbudgeted freight expenditures without appropriate management authorization.
WORK ENVIRONMENT
- Primarily office-based, with regular coordination and visits to warehouse and manufacturing areas.
- May require travel between PureTek's Nelson and Arroyo facilities.
- Must comply with applicable facility safety procedures, GMP requirements, and company policies.
- May occasionally require schedule flexibility to address urgent shipments or transportation issues.
POSITION OBJECTIVE
The primary objective of the Logistics Coordinator is to ensure every shipment is properly scheduled, tracked, documented, delivered, and closed out, with timely communication of delays, discrepancies, and potential operational impacts. The position is expected to establish and maintain a reliable, centralized logistics monitoring process that improves shipment visibility, transportation efficiency, cost control, regulatory compliance, and accountability across PureTek Corporation.
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