Accounting Analyst in San Luis, Arizona at City of San Luis

Under general guidance of the Accounting Manager, performs a variety of specialized and complex duties related to accounting transactions, financial analysis, reconciliations, compilation of fiscal data, and preparation of financial reports. Provides technical and analytical support in the City's budget development, preparation, administration, monitoring, and reporting processes, as well as other financial operations and special projects as assigned by the Director of Finance.

As the Accounting Analyst, you will:

• Support the accounts payable process: process invoices, pay vendors, maintain vendor relationships, and manage records.
• Maintain accurate and organized financial records, invoices, and manage the accounts payable ledger.
• Reconcile, correct, audit and process financial transactions.
• Process ACH returns and reversals; and Transaction Privilege Tax (TPT) payments.
• Coordinate wire transfers
• Verify accuracy and appropriateness of amounts, and posts transactions onto computerized data entry program supporting financial accounting system
• Trace transactions to source documents and/or other departments to determine discrepancies and makes recommendations for correcting entries
• Reconcile, balances ledgers, and compile reports on recurring basis, such as cash receipts, accounts payable, and accounts receivable reports for year-end closing or other time periods, as needed
• Post and balance subsidiary ledgers such as cash, A/P, and transfer data to general ledger.
• Support the Finance Department in various aspects of the City's budget development, preparation, administration, monitoring, and reporting processes, including operating and capital budgets, the annual budget book, and other budget-related activities and special projects as assigned by the Director of Finance.
• Handle utility refunds
• Handle year end reports such as 1099 form and Unclaimed Property.
• Manage the Procurement Card (P-Card) process: issue cards, manage transactions and reconcile statements, set spending limits, ensure compliance with agency policies, and train users.
• Support audits and reconciliations by maintaining detailed records, reviewing supporting documentation, and collaborating with auditors.
• Prepare financial reports, including monthly and annual closing of books.

Will possess knowledge of:

• Advanced technical knowledge of the practices, terminology, and principles of bookkeeping, accounting practices, clerical and office procedures and methods, business mathematics and record keeping.
• Understanding and ability to apply knowledge of accounting and auditing standards during reconciliation and journal entry.
• Expertise in budget preparation, administration, and control.
• Thorough command of spreadsheet programs and in-depth procedural knowledge of the fiscal system, in particular relational databases.
• In-depth knowledge of pertinent laws and regulations applying to financial operations and transactions.
• Sufficient keyboarding skills to perform data entry into financial accounting system
• Math skills sufficient to compute sums, quotients, fractions, precents and ratios.
• Software: Proficient in MS Office programs (Word, Excel, PowerPoint & Visio), financial accounting systems.

• Organize, prioritize, and handle multiple tasks.
• Adhere to established deadlines and produce work that consistently meets or exceeds team benchmarks.
• Interpret information accurately and make decisions in compliance with applicable Federal/State/ City regulations, guidelines, policies, and procedures.
• Function independently in a fast-paced environment, as well as part of a team.
• Proficient in professional written communication and public speaking in English
• Communicate effectively verbally and in writing.
• Prepare detailed analyses of accounting transactions and compose reports that adequately communicate status
• Analyze technical problems and develop and apply appropriate solutions.
• Maintain confidentiality of sensitive information.
• Use automated information systems to develop and maintain databases, spreadsheets, and documents.

• Planning and organization
• Excellent verbal and written communication skills
• Excellent time management and detailed oriented
• Strong ethic and personal motivation, high professional standards and demonstrated resilience.
• Advanced database skills with the ability to sort and retrieve records, create layouts and reports, create and work with relational databases to create reports and lists.
• Advanced spreadsheet skills with the ability to create formulas, perform mathematical calculations, understand functions, create workbooks, use multiple worksheets and create graphs and charts.

Education, Training, and Experience:

• Associate degree in Business or Public Administration, Accounting, Finance or closely related field, AND
• Three years of progressively responsible accounting or finance experience, including processing financial transactions, reconciling accounts, maintaining accurate financial records, preparing reports, supporting audits, and assisting with budget administration and year-end closing activities.

• A valid Arizona drivers license at the time of appointment.

• Residency in the United States and within 25 miles of the City of San Luis.
  
  

• San Luis residency.
• Bilingual in Spanish

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Employees must be physically capable of operating City vehicles, for job-related purposes, safely. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied individuals.

Work Environment
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.

APPLICATION PROCESS:

To be considered, online applications MUST include all required documents listed under the Minimum Requirements section of the Job Posting. All documents should be uploaded as attachments .

Please note:

• The online application must be completed in full.
• Resumes will not be accepted in lieu of a completed application.
• Incomplete applications will not be considered.

The City of San Luis offers the following benefits to all full-time City employees:

MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by Personify. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.

• Employee Contribution - 11.86%
• Employer Contribution - 11.86%

• Employee Contribution - .014%
• Employer Contribution - .014%

1. Less than 6 years - 3.08 hrs.
2. 6 - 11 years - 4.62 hrs.
3. 11 years or more - 6.16 hrs.

DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week.

Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00

WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.