Grants & Finance Coordinator (Hybrid) in Washington, District of Columbia at Institute of International Education

Organizational Unit: IIE Organization -> IIE US

Schedule: Full Time

Education: Associate Degree

Location: Washington DC - Washington, DC 20005 US (Primary)

Travel: Less than 10%

Job Description:

The Institute of International Education (IIE) is hiring a Grants & Finance Coordinator to support programs funded by the Defense Language and National Security Education Office (DLNSEO). We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

Learn more about IIE and our culture here.

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The Grants and Finance Coordinator provides administrative support for language and culture focused programs including the Language Training Centers (LTC) and The Language Flagship. These programs are implemented in partnership with U.S. universities. The LTC program provides language and culture training for Department of War (DoW) personnel by leveraging existing university programs to meet the needs of DoW organizations and units. The Language Flagship creates the next generation of global professionals by developing superior language skills of undergraduates at partner universities. The Grants & Finance Coordinator provides essential administrative support to the program team to ensure IIE’s quality implementation of these impactful programs. The role includes administrative task support to the program team for the timely, accurate, and efficient management of grant awards and subcontracts, to include award agreement compilation, grant and vendor invoice payment processing, input and maintenance of CRM records and data management, the filing and tracking of deliverables, and analysis of additional program data. The Coordinator will work with other team members in the execution of tasks and day-to-day activities and communicate the status of activities on a regular basis with the program team and other relevant team members within IIE. Additional administrative responsibilities include general meeting support, and logistics coordination for high profile sponsor and partner events.

Essential Functions:

• Maintains subaward recipient data in Client Relationship Management (CRM) system, following established procedures.
• Assists with the creation and processing of grant documents for technical completeness and accuracy.
• Tracks, coordinates, and processes partner invoice payments and ensures proper execution of reviewer travel and reimbursements.
• Serves as a primary point of contact and liaison with PeopleSoft (IIE’s financial system) colleagues.
• Communicates regularly with relevant team members within IIE to ensure consistent awareness of work status, and that all program needs and deliverables are met on time.
• In collaboration with the Program Specialist, coordinates and analyzes program data to meet sponsor deliverables and ad hoc data requests as needed.
• Provides logistical support for webinars, reviewer panels, and trainings.

Qualifications and Experience:

Education and Work Experience:
• Requires an Associates degree and at least two years of related work experience, or combination education and experience.

Knowledge, Skills and Abilities:

• The government contract requires U.S. citizenship and ability to obtain a Tier-1 (T1) Position of Trust for unclassified access security clearance.
• Bachelor’s degree and two years directly relatable work experience strongly preferred.
• Excellent interpersonal and communication skills, both written and verbal.
• Proven ability to work both independently and collaboratively within a team-based structure.
• High level of numeracy and accuracy required.
• Interest in language and culture focused international programs.
• Proficiency with MS Office applications including Word, Excel, Access, and Outlook; internet software and database software.

Salary and Benefits:

• Hiring Range: $53,847 - $60,093. A candidate’s starting salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan, tuition and professional development reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.

Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is committed to offering a respectful work environment free from discrimination and harassment. We are committed to employing and promoting individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, marital status, citizen status, status with regards to public assistance or any other protected classification.