Staff Accountant- Camden, NJ at Better Tomorrows – Camden, New Jersey

Position Description: The Purpose of this position is to record and analyze financial transactions relating to the business activities of Better Tomorrows. The specific duties of the position include supporting all functions of the company and the team by processing payments for social service activities as well as all operating expenses, processing invoices for all services provided by the company and processing payroll for all employees of the company. The purpose is also to create financial statements and various financial analyses to ensure all transactions have been recorded in accordance with company policies, procedures and related internal controls.

• Revenue: Maintaining records of all customer data, including bill rates, customer details, billing system requirements, and any adjustments due to changes in property vacancy. Maintain list of vacant properties and adjust as required
• Cash Receipts: Coding and applying all cash receipts to customer accounts. These receipts may be electronic or checks received. Candidate will also be responsible for coding miscellaneous receipts from various grants and donors
• Accounts Receivable: Maintaining the accuracy of the accounts receivable balance of the company. This includes preparing a monthly accounts receivable detail, as well as reconciling the cash received on the bank statement to what was recorded in the General Ledger
• Accounts Payable: Maintain all vendor data in the accounting system. Open mail, physical and electronic, containing invoices due from the Company. Coding the invoices to the appropriate expense account. Complying with procedures and internal controls over the approval of said invoices. Maintaining files of unpaid and paid invoices. Coding credit card charges incurred by authorized staff. Reviewing all expenses weekly with Chief Executive Officer and Chief Financial Officer. Recording all approved purchases into the accounting system
• Cash Disbursements: Present invoices to TMO for payment processing. Obtaining approved voucher packages and checks. Prepare checks and vouchers for mail distribution. Match check with voucher package and file.
• Payroll: Review the HR activities report and verify all activity has been properly reported. Review the approved timesheets ledger in Timeco to verify all timesheets have been approved. Review the Total Hours report for unusual items and reasonableness of hours incurred and approved. Upload hours to the Prism system and reconcile total hours. Make any corrections as required. Create the Payroll Journal entry and the Budget vs Actual per pay after each payroll. Provide explanations for variances from budget
• Month End Close: Create Budget vs Actual Reports as deemed necessary by Financial Consultant. Current requirements include: Budget vs Actual Supplies, Grants, total Company. Reconcile balance sheet accounts as required
• Respond to all inquiries regarding customer billing, accounts payable, cash disbursements. Assist with the implementation of the new accounting system. Other requests of the Financial Consultant regarding the financial performance of the Company.
• Create and maintain a Work in Process for the status of your work.
• Create and maintain a detail of the volume of transactions listed above: # vouchers entered, # checks cut, # Bills Processed, # Checks received, # employees.
• Report on a monthly basis to financial consultant.
• Making recommendations for improvements to the processes
• Provide support to other team members as needed
• Perform continuing education in the areas of Accounting and Computer Utilization Excel, Word, PowerPoint
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelors degree in accounting, or related field required.
• At least 3-5 years of accounting experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Better Tomorrows is an EO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status