Sr. Equipment Finance Documentation Admin at Columbia Bank – Fair Lawn, New Jersey

Summary: The Sr. Equipment Finance Documentation Administrator maintains the Equipment Finance loan documentation and closing process in accordance with the approved policies & procedures within the Equipment Finance group. The incumbent prepares documentation within the terms and conditions of the approved CAM. Coordinates booking, closing, and funding processes. Performs post-closing functions. Assists the Compliance Department during annual audits.

Job Responsibilities:

Document Management:

• Prepares & distributes documents to borrowers
• Follows up with borrowers for any document deficiencies.
• Prepares DMV documents and coordinates with dealer/broker to place Columbia’s lien on title.
• Verifies no existing liens are on equipment prior to financing.
• Obtains and follows up for insurance prior to closing.
• Obtains invoices from vendors.
• Files required UCC-1’s and vehicle titles with the appropriate jurisdictions.

Pipeline Management:

• Monitors the equipment closing pipeline.
• Performs equipment finance closings as assigned
• Ensures transactions are efficiently distributed and processed in a timely manner.
• Verifies equipment has been delivered and borrower is ready to commence loan.

Post-Closing:

• Inputs all closed loans into the Bank’s DNA system and verifies entries for accuracy.
• Inputs supporting loan file documentation into the Bank’s document imaging system and prepares closing file for post-closing review.
• Performs post-equipment closing related activities such as receipt of all required recorded documentation, policies, and completion of collateral files.
• Participates in the annual review process for Title, Registration and Insurance required renewals.

Review Support:

• Assists the Compliance Department during annual audits.
• Assists team members in gathering information for any internal or external loan reviews.

Other Responsibilities:

• Performs other job-related duties as may be assigned.
• Assists the department supervisor in ensuring the department is in accordance with the approved policies and procedures within the Equipment Finance group.
• Acts as a back-up to the department supervisor in their absence and guides junior team members.

Job Requirements:

• 5 years Banking experience.
• 3 years experience in the Equipment Finance industry.
• Experience with various State DMV procedures for filing titles.
• Proficient in Microsoft Word & Excel.
• Excellent customer service skills.
• Strong attention to detail with commitment to accuracy.
• Organizational skills with ability to keep track of workload.
• Ability to work independently, once trained, to complete work on a timely basis.
• Effective communication skills.

Preferred:

• Bachelor’s Degree.
• Knowledge of Servicer Zone (Great America) is a plus.

Columbia Bank offers the following benefits:

• Medical, Dental, Vision and Rx which are contributory.
• Bonus programs.
• Employee Stock Option Program (ESOP).
• Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
• Paid Time Off (PTO) which includes Personal and Vacation Time.
• Paid Sick Time.
• Bank Holidays.
• Employees may participate in the 401k program.

Schedule:

• This role is eligible for a hybrid schedule: 3 days in the office and 2 days work from home, based on business needs. This arrangement may change without notice.

Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities and veterans.