Purchasing Agent - Northfield Park Racino at Northfield Park Racino – Northfield, Ohio

At Northfield Park Racino, the Purchasing Agent is responsible for procuring goods and services, including warehouse inventory items, direct receiving items, and special project purchases. This position exercises independent judgment to obtain best value based on price, quality, quantity, service, and delivery requirements.

This role supports gaming, racetrack, and food & beverage operations within a highly regulated, 24/7 gaming environment and must adhere to internal controls, audit standards, and applicable gaming regulations while ensuring timely and cost-effective purchasing support for property operations.

ESSENTIAL JOB FUNCTIONS/DUTIES:

List duties in order of time spent or importance. Essential duties and tasks that must be performed with or without reasonable accommodation.

• Communicates and coordinates with all departments to understand operational needs, anticipate requirements, and resolve purchasing issues in support of gaming, racetrack, and food & beverage operations.
• Reviews purchase requisitions, contacts vendors, and procures goods and services based on approved specifications, pricing, quantity, and quality requirements.
• Solicits, reviews, and evaluates bids for major purchases to secure the most advantageous terms related to price, quantity, quality, service level, and delivery schedule.
• Researches and communicates with existing and potential vendors to establish and maintain effective working relationships and favorable pricing and service agreements.
• Reviews inventory levels and places orders to maintain appropriate par levels that support continuous casino, dining, and racetrack operations.
• Works with vendors to resolve discrepancies, coordinate returns, and manage delivery schedules to ensure timely receipt of compliant, quality products.
• Identifies product specifications and sourcing requirements to obtain accurate pricing and ensure compatibility with operational needs.
• Ensures all purchase requests are properly documented, approved, and processed in accordance with company policies, internal controls, and gaming regulatory requirements.
• Evaluates products and deliveries to ensure conformance with approved specifications and quality standards.
• Maintains and updates vendor files, pricing records, bids, and related documentation.
• Deals skillfully, professionally, and tactfully with suppliers and internal stakeholders.
• Supports purchasing activities in a 24/7 operating environment, including occasional off-hours coordination for urgent operational or event-driven needs.
• Maintains strict confidentiality of internal, financial, vendor, pricing, and operational information.
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education, experience, skills required, equipment used.

• Must be 21 years of age or older.
• Three or more years of applicable experience, Associates or above degree preferred, or combination of experience and education.
• Experience supporting gaming, racetrack, food & beverage, hospitality, or other 24/7 operations preferred.
• Experience working in regulated, audit-driven, or compliance-sensitive environments strongly preferred.
• Excellent organizational skills with strong attention to detail.
• Strong analytical, negotiation, and problem-solving skills.
• Proficiency with Microsoft Office Suite and automated financial or purchasing systems.
• Knowledge of purchasing methods and procedures, including open market purchasing, competitive bidding, and contract negotiation techniques

CERTIFICATION REQUIREMENTS:

• Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? N/A
• Gaming License Required? TBD
• Other Certifications? N/A

PHYSICAL, ENVIRONMENTAL & OTHER REQUIREMENTS of the position with or without accommodation. Indicate the type of physical effort which is essential to the successful performance of this job

• standing
• lifting 20 lbs
• observing
• turning
• walking
• bending/stooping
• carrying 20 lbs
• balancing
• sitting
• pushing 20 lbs
• kneeling
• hearing
• climbing
• reaching
• pulling 20 lbs
• stretching

Indicate any other requirements which are essential to the successful performance of this job:

• Ability to communicate on the telephone (hearing)
• Ability to understand technical manuals
• Ability to speak English
• Ability to work amicably with co-workers
• Ability to write legibly in English
• Ability to learn tasks in a reasonable amount of time
• Ability to read instructions and numbers in English
• Ability to follow supervisor's instructions
• Ability to complete tasks with numerous interruptions
• Regular attendance at meetings with both internal team members and external parties as appropriate, which may include enclosed office spaces and/or outdoor field site locations. Supervisor positions may include conducting and leading meetings.