Office Manager - Admissions in Kansas City, Missouri at Avila University

POSITION SUMMARY
The Office Manager provides direct support to the Executive Director of Admissions and Marketing while serving as the primary front desk representative for the Admissions Office. This role is responsible for managing daily office operations, supervising student workers, and ensuring a welcoming environment for prospective students, families, and guests. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks efficiently

Responsibilities:
• Serve as the first point of contact for visitors, answering phones, greeting guests, and directing inquiries appropriately.
• Provide administrative support to the Executive Director, including calendar management, meeting coordination, and preparing correspondence.
• Supervise and coordinate schedules for all student workers in the Admissions Office, ensuring coverage and assigning tasks as needed.
• Maintain office supplies, manage mail distribution, and oversee the general organization of the front desk area.
• Process incoming documents and forms related to admissions, ensuring accuracy and proper filing.
• Assist with scheduling and logistical support for admissions events, campus visits, and meetings.
• Handle confidential information with professionalism and discretion.
• Perform data entry and basic record-keeping tasks as needed.
• Performs other job-related duties as assigned.
Qualifications:
• Associate’s degree or equivalent experience required; Bachelor’s degree preferred.
• Proven experience as an Office Manager or similar administrative role.
• Proficiency in office software applications (e.g., Microsoft Office Suite).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and work independently
• Multilingual skills highly preferred.
• Ability to contribute to a climate that supports a diverse student body, serves first-generation college students, multilingual learners, and contributions to equity and social justice through their work.

Successful candidates should be committed to contributing to a climate that supports a diverse student body, serves first-generation college students, multilingual learners, and contributions to equity and social justice through their work.

The Community:
Kansas City, a two-state metropolitan area with a population of nearly two million, offers a wide variety of cultural, educational and social life opportunities. Avila University, a Catholic university founded and inspired by the Sisters of St. Joseph of Carondelet, provides undergraduate and graduate education in the liberal arts and professional studies, preparing lifelong learners who make meaningful contributions to the global community.

Additional Employment Information:
Avila University is committed to equal employment opportunity and does not discriminate on the basis of, sex, race, religion, age, color, sexual orientation, disability, national or ethnic origin, marital status, veteran's status, genetic information or any other characteristic protected by law.

You must be at least 18 years of age to be employed by Avila University.

All new employees will be required to complete an "Employment Eligibility Verification (Form I-9)” and produce requested documentation after employment.

In compliance with the Higher Education Amendments of 1998, the university's annual security and crime statistics report is available at https://www.avila.edu/campus-resources/campus-safety. A copy of this report is available upon request from the Campus Safety Office in the Whitfield building any weekday between 8am and 5pm.

Avila University requires the successful completion of a background check as a condition of employment.