Senior Executive Assistant 2 in Portland, Oregon at Oregon Health & Science University

Senior Executive Assistant 2

US-OR-Portland

Requisition ID: 2026-38109
Position Category: Administrative/Office Support
Job Type: Unclassified Administrative
Position Type: Regular Full-Time
Posting Department: OHSU Knight Cancer Institute
Posting Salary Range: $30,66 - $48.99 per hour with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Monday through Friday
Posting Hours: Varies, remote 1 day per week.
HR Mission: School of Medicine
Drug Testable: No

Department Overview

The OHSU Knight Cancer Institute is an internationally recognized leader in cancer research and care, powered by a historic $2 billion gift from Phil and Penny Knight. With a bold mission to revolutionize cancer prevention, detection, and treatment, we offer an environment where innovation thrives, collaboration is central, and your work can have a lasting impact. The institute cultivates a welcoming and supportive environment for caregivers, researchers, and support personnel. Knight affiliates subscribe to three guiding principles: we are bold, we are supportive, and we work as a connected team in our fight to end cancer as we know it.

Every Knight Cancer employee is expected to embody our guiding principles:

• We act BOLDLY—Breakthroughs require pushing the boundaries of science, exploring new frontiers, and thinking differently
• We SUPPORT each other—Respect leads to trust, which leads to excellence
• We work as a CONNECTED team—We must leverage our collective brain power to conquer cancer because no one individual can do it alone

Function/Duties of Position

This position leverages advanced technical and administrative skills to provide direct executive-level administrative support within the Knight Cancer Group.

The Senior Executive Assistant:

• manages a heavy, complex, and ever-changing schedule, using excellent judgment to prioritize appointments
• monitors all communication, managing as much as possible, drafting replies as appropriate, and staying apprised of his evolving priorities
• coordinates travel, working with event organizers, booking flights and hotels, keeping track of all pertinent details for inclusion in itineraries, processing reimbursements through appropriate sources, and ensuring that reimbursements are received
• plans small- and large-scale internal and external meetings and events, including identifying appropriate venue and needs (e.g., catering, AV, agenda) and seamlessly executing
• ensures that all customers receive exceptional customer service
• performs other duties as assigned

This position has access to highly confidential information and requires the utmost discretion. A high level of attention to detail, commitment to high-quality work, polished writing skills, critical thinking, prioritization, independence, and flexibility are essential. The Senior Executive Assistant must be able to work independently, collaboratively, and resourcefully to achieve goals and solve problems. Demonstrating tact and diplomacy is essential to maintaining effective working relationships with a wide range of internal and external customers. The position is demanding, the workload heavy, and expectations high.

Required Qualifications

• Bachelor’s degree in a relevant field
• One year of administrative experience or equivalent combination of education and experience
• Must demonstrate advanced organizational skills and experience handling confidential information
• Ability to maintain strict confidentiality
• Ability to demonstrate tact, diplomacy, and excellent judgment in representing the Knight Cancer Director, the institute, and OHSU, and to maintain effective working relationships with all customers
• Experience with managing a busy executive’s calendar, including weighing competing priorities and collaboratively working with others to identify times for meetings while protecting the executive’s time
• Ability to prioritize and complete a high volume of tasks and projects by deadline
• Experience with meeting and event planning
• Excellent communication skills, verbal and written
• Exemplary writing and editing skills
• Excellent analytical and organizational skills
• Ability to work independently, be self-motivated, and resourceful
• Ability to work effectively with a team and diverse individuals and groups at all levels of an organization
• Demonstrable record of reliable attendance, punctuality, and exceptional performance in prior positions
• Demonstrated Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint)

Preferred Qualifications

• Four years of experience supporting a high-level executive(s)
• Oncology experience
• Proficiency with Access, Adobe Professional, Photoshop, Illustrator, EndNote, Oracle, and HHMI P2P
• Oracle experience, including iExpense

Additional Details

Apply online. Please be sure to upload a Cover Letter and Resume/CV.

We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at no or low cost to employees
  • Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from with contributions from OHSU
• 25 days a year of paid time off
• 8 days of sick time off
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Merit Increase
• Growth/Development Opportunities
• Employee discounts to local and major businesses

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