Subcontracts Administrator at Dynamic Systems, Inc. – Austin, Texas

Responsibilities:

• Oversight, management and coordination of all downstream DSI Service & Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign
• Assist legal in drafting and filing of lien and bond claim notices
• Assist PMs and accounting in closing subcontracts and conducting contract audits
• Produce and publish reports as required
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
• Perform special projects and other assignments as requested by internal teams

Required Skills and Qualifications:

• • Excellent judgment and critical thinking ability
  • Self-motivated
  • Strong work ethic
• Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
  • Strong organization skills
• High level of attention to detail, including ability to identify errors and inconsistencies
  • Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
• Ability to readily absorb and retain guidance and direction from internal teams
• Comfortable operating in a team–oriented work environment
• Adaptable to changing needs of internal teams
• Intermediate level MS Word and MS Excel experience

Advantageous Skills and Qualifications:

• • Familiarity with Vista Viewpoint, BuildOps and DocuSign software
  • Previous construction industry experience
  • Previous contract administration experience
• Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
  • Associate’s degree or higher
  • Desires opportunity to expand level of support provided to internal teams