Bookkeeper in Niagara Falls, New York at Element Development LLC

Position Summary: The Bookkeeper is responsible for maintaining accurate financial records and managing the company's day-to-day accounts payable and accounts receivable functions. This position ensures vendor invoices are processed accurately and on time, customer accounts are maintained, payments are received promptly, and financial records remain complete and organized. The Bookkeeper works closely with management, vendors, and customers to support the company's financial operations while maintaining confidentiality and compliance with established accounting procedures.

• Receive, review, and process vendor invoices accurately and timely.
• Match invoices with purchase orders and supporting documentation.
• Verify proper account coding and obtain required approvals.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records, including W-9 forms and payment information.
• Reconcile vendor statements and resolve billing discrepancies.
• Respond to vendor inquiries regarding payments and account balances.

• Generate and distribute customer invoices and account statements.
• Record customer payments, deposits, and credit card transactions.
• Monitor outstanding receivables and follow up on overdue accounts.
• Investigate and resolve billing discrepancies.
• Reconcile customer accounts and maintain accurate aging reports.
• Prepare regular accounts receivable reports for management.
• Coordinate collections while maintaining positive customer relationships.

• Prepare and file monthly, quarterly, and annual federal, state, and local tax reports in accordance with applicable regulations.
• Prepare and remit sales, occupancy, and other hospitality-related taxes for multiple properties.
• Prepare quarterly payroll tax filings and reconcile payroll tax liabilities.
• Ensure all tax payments are submitted accurately and by required deadlines.
• Maintain tax records and supporting documentation for audits.
• Reconcile tax accounts and investigate discrepancies.
• Coordinate with external accountants and tax professionals during year-end tax preparation and audits.
• Stay informed of changes in tax laws and reporting requirements affecting the organization.
• Prepare annual 1099 reporting and maintain vendor tax records.

• Record daily financial transactions accurately.
• Maintain organized accounting records and supporting documentation.
• Prepare journal entries as assigned.
• Reconcile bank accounts, credit card accounts, and other financial records.
• Assist with month-end and year-end closing activities.
• Maintain the accuracy of the general ledger.
• Support annual audits and provide requested financial documentation.

• Organize and maintain accounting files, both electronic and paper.
• Prepare financial reports and spreadsheets as requested.
• Assist with budgeting and special accounting projects.
• Respond professionally to internal and external financial inquiries.
• Maintain confidentiality of all financial and company information.
• Perform other accounting and administrative duties as assigned.

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and bookkeeping experience may be considered.

• Minimum of 2 years of bookkeeping or accounting experience.
• Experience with accounts payable and accounts receivable required.
• Hospitality or multi-location accounting experience preferred.

• Knowledge of bookkeeping principles and basic accounting practices.
• Experience with accounting software such as QuickBooks or similar accounting systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent mathematical and analytical skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality and professionalism.