Office Administrator in Santa Ana, California at Talent Staffing Solutions Inc.

Job Overview
We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional customer service. This position requires a proactive individual who can handle multiple responsibilities efficiently while maintaining a positive and professional demeanor.

Job Description: Ability to answer phones, data entry, computer skills, customer service & clerical duties willingness to learn.

Office Staff

• Shift: 1ST Shift 7:30 AM to 3:30 PM (Flexible for Overtime)
• Pay Rate: $18.50 per hr DOE
• Language: English (If they know Spanish it’s a plus but not required)
• Location: Santa Ana

Essential Duties and Responsibilities:

• Track received data and source documents.
• Prepare, sort, and interpret source documents for data entry.
• Contact supervisors or customers to resolve inconsistencies or missing information.
• Compile, sort, and verify data accuracy.
• Ensure technical process sheets match customer documentation.
• Enter data accurately following on-screen formats and codes.
• Compare entered data with source documents and make corrections as needed.
• Route completed documents to appropriate departments.
• Prepare customer invoices daily (Gemtech) and weekly (Outside Processing) and transfer to Accounts Receivable.
• Prepare C.O.D. invoices for shipped or picked-up orders.
• Monitor and clear open orders over a month old.
• Print production and shipping reports daily.
• Respond to data entry inquiries.

Perform general office tasks: answer phones, take messages, transfer calls