Benefits and Payroll Coordinator in Rochester, New York at Trillium Health Inc.

Department: People Operations
Position Type: Full-Time
FLSA: Non-Exempt

Job Summary:
Join us and be part of a mission-driven team that prioritizes innovation, collaboration, and continuous development.

Under the direction of the Director, Payroll and Benefits, the Benefits and Payroll Coordinator provides professional day-to-day management, coordination, and processing of Human Resources data, employee timekeeping, and benefits and is responsible for the processing of payroll.

This role develops appropriate relationships, prepares written communications, and assists with coordination and management of People Operations compliance work and other projects as directed. The Benefits and Payroll Coordinator serves as a consistent point of contact for employees to ensure exceptional service and support.

This position also serves as backup to the Leave of Absence Coordinator for leave administration.

Duties/Responsibilities:

HRIS Data Management

Manages and maintains position, compensation, time, benefits, time off, and payroll data in personnel recordsEnsures employee completion of self-service data such as emergency contacts, direct deposit, and tax withholdingsProcesses employee terminations, including related correspondenceMaintains organizational-level data for operational and compliance needsAssists with HRIS security managementAssists in creating and managing reportsActs as primary contact for HRIS vendor

Benefits Administration

Provides direct service to employees as the day-to-day contact for all employee benefitsManages and processes benefit enrollments and changesManages COBRA programAssists with Cafeteria Plan administrationAssists with Open EnrollmentActs as liaison with benefit carriers and resolves issues

Time Reporting System

Provides direct service to employees as the day-to-day contact for time reportingAssists with maintenance of the time reporting systemManages time off bank assignments and changesAssists with corrections to timesheetsReviews system regularly to identify and resolve issues prior to payroll deadlinesMonitors approvals for timely completion

Payroll

Provides direct service to employees for payroll questionsProcesses payroll each pay period ensuring accuracy of hours, changes, and deductionsDownloads and reviews pre- and post-payroll reportsResponsible for accurate W-2 reporting

Orientation & Training

Responsible for new employee and supervisor orientation related to payroll and benefitsProvides benefit education and highlights

Compliance

Assists with year-end payroll complianceAssists with Cafeteria Plan compliance testingMaintains required labor postings (hard copy and electronic)Completes assigned People Operations compliance work plan items

Miscellaneous

Demonstrates commitment to diversity, equity, and inclusionModels organizational values and behaviorsMaintains confidentiality of protected informationParticipates in compliance audits, process improvement, and quality initiativesPerforms other duties as assigned

Required Skills/Abilities:

Excellent customer service skillsStrong attention to detail and accuracyTime management and organizational skillsStrong written and verbal communicationGood judgment and problem-solving abilityDatabase management and data analysis skillsStrong computer skills, including Office 365

Education and Experience:

High school diploma or equivalent requiredMinimum five (5) years of experience in benefits and payrollExperience with electronic payroll, timekeeping, and benefits systems required

Physical Requirements:
While performing the duties of this job, the employee is required to stand, sit, walk, use hands, reach, talk, and hear. Occasionally may need to stoop, bend, and lift or move up to 20 pounds. Vision requirements include close, distance, peripheral, and depth perception, and ability to adjust focus.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.