Payroll Manager in Plantation, Florida at Pediatric Associates

PRIMARY FUNCTION
The Pediatric Associates Manager, Enterprise Payroll is responsible for providing strategic payroll leadership and tactical management. Incumbent will provide scalable, hands-on, strategic direction in enhancing and improving our payroll functions while driving operational efficiency and system compliance. Monitors and oversees all payroll tasks related to the organization’s payroll processing and maintains relationships with external auditors and government agencies. Ensures the timeliness and accuracy of payroll functions supporting multiple regional entities. Partners with organizational and HR leaders and other stakeholders to ensure all payroll processes are aligned within a departmental shared services model. Plans, coordinates, and manages the functions of the Payroll Team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This list may not include all the duties that may be assigned.
1)
Oversees payroll administration at an enterprise level. Manages the payroll staff and payroll functions necessary to accomplish the organization’s payroll processing objectives, including relationships with external auditors and state and federal agencies. Ensures the timeliness and accuracy of enterprise payroll functions supporting multi-state payroll and international payroll.
2)
Analyzes, prepares, and audits payroll utilizing the HCM/Payroll system.
3)
Develops and maintains policies and procedures relative to payroll administration for Mergers and Acquisitions and within an HR Shared Services model. Coordinates, leads, and assists with the set-up of new companies, special pay codes/earnings and taxes resulting from acquisitions.
4)
Ensures the Payroll Supervisor and Payroll specialists are on point with required payroll processing expectations, deadlines, and SLAs.
5)
Establish payroll metrics for the payroll department and measures performance to metrics.
6)
Ensures payroll cases submitted through HR Connect case management system meets SLA requirements.
7)
Collaborates with internal HR/TA team members and external departments, and leaders across the organization for various Payroll initiatives, reporting, review, and audit requirements.
8)
Collaborates and partners with the Finance / AP team on all reporting requirements from payroll system to finance system, including but not limited to, GL setup and mapping of home department cost centers, bonus payments, and payroll reports resulting from external agency audits.

Establishes a well-defined payroll review and approval process to ensure compliance requirements are met and supporting documentations stored in support of payroll processing. Establishes payroll audit controls to mitigate and prevent errors and discrepancies.
10)
Reviews all payroll calculations and ensures accurate policy setup and calculations (i.e., proration) within the payroll system.
11)
Prepares payroll presentation materials for training, education or roll-out of current, revised, new policies and payroll practices.
12)
Develops enterprise policies and communicates changes or new policies to the organization.
13)
Supervises and develops business acumen for payroll staff through a variety of communication channels. Coaches, mentors, and provides development to team members.
14)
Educates payroll and HR shared services staff, as well as payroll approvers, on basic HR service-related functions and system-related workflows required for running effective payrolls.
15)
Trains new HR personnel and company management on ADP and payroll policies and procedures.
16)
Collaborates and partners with HRIS and Business Analytics with data integrations with other enterprise systems.
17)
Conducts regular reviews and assessment of current payroll system opportunities and engages with leaders and vendors to implement enhancements to our system and process.
18)
Ensures the utmost privacy and confidentiality is maintained with all sensitive information related to employee compensation and other sensitive payroll-related matters.
19)
Ensures compliance with all applicable state and federal wage and hour laws relating to payroll administration.
20)
Performs various duties as assigned, including cross-training in other functional areas.
SUPERVISORY RESPONSIBILITIES
Manages and supervises the Payroll team, inclusive of a Payroll Supervisor and Payroll Specialists.
QUALIFICATIONS
EDUCATION:
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Minimum bachelor’s degree (master’s degree preferred) or commensurate experience in Human Resources, Business Administration, Finance, IT, or any other related field.
EXPERIENCE:
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Commensurate experience with a minimum of 7 years of related experience with multi-site/state payroll. 5 years of management and supervisory experience required.
KNOWLEDGE, SKILLS, AND ABILITIES
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Expert knowledge of HR Payroll laws and applicable local, state, and federal wage and hour laws related to all aspects of HR operations, systems, and payroll management.
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Ability to manage multiple tasks and prioritize with flexibility, ownership, and reliable follow-up.
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Strong analytical and problem-solving skills
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Excellent oral and written communication skills and must be able to effectively present, train, and educate employees on payroll processes and practices.
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Ability to communicate effectively with the management team, and at all levels of the organization.

Proven ability to lead by example and foster mentoring relationships.
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Experience in workforce planning (head count, budget, systems, etc.)
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Ability to analyze for variances across multiple entities/states.
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Ability to perform mathematical computations accurately and quickly.
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Skilled in computer applications and use of calculator
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Must be able to ensure accuracy and meet critical deadlines regularly.
TYPICAL WORKING CONDITIONS
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Non-patient facing
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May be either full time remote/telework or rotate working in the office and remote/telework.
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Must be U.S. based.
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May require sitting or standing for long periods; also stooping, bending, and stretching for files and supplies.
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Requires manual dexterity sufficient to operate a keyboard.
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Must be able to communicate clearly and present to small – large groups.
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Works closely with the Human Resources department, Finance, Analytics and Physician Services
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Working in an office and a fast pace, high-volume environment
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Involves frequent telephone contact interaction.
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May require sitting for long periods; also stooping, bending, and stretching for files and supplies.
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Occasionally lifting files, boxes weighing up to 50 pounds.
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Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate, copier, and other office equipment.
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View and type on computer screens for long periods.
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Position will require at least 10% travel time.
OTHER PHYSICAL REQUIREMENTS
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Vision
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Sense of sound
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Sense of touch
PERFORMANCE REQUIREMENTS
Adhere to all organizational information security policies and protect all sensitive information including but not limited to PHI and PHI (Protected Health Information) in accordance with organizational policy, Federal, State, and local regulations.