Purchase Order Fulfillment Specialist in Jacksonville, Florida at Mac Papers and Packaging,

The Purchase Order Fulfillment Specialist is responsible for managing purchase order activity for an assigned group of suppliers within a specific line of business. This role supports the purchase order lifecycle, after orders are placed, ensuring POs are accurately maintained, supplier follow-up is completed, past-due orders are tracked, cost updates are processed, and invoice-to-PO variances are resolved in a timely manner. This position serves as the primary day-to-day contact for assigned supplier PO activity and works closely with buyers, accounts payable, and suppliers to ensure purchase orders move efficiently from placement through delivery and invoice resolution. (This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions:

Purchase Order Management

Drop Ship PO Support

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position, and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and/or Experience:

• Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field is preferred.
• 2+ years of experience in procurement, supply chain, or purchasing is required; experience in a distribution or logistics environment preferred.
• Strong analytical skills and proficiency in Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

Work Environment:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Repetitive bending, twisting.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.

Work Environment

• Employee works primarily in an office environment, and the noise level is typically quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.