Accounts Payable Specialist in Port Carling, Ontario at Muskoka Lumber and Building Supplies Centre

Classification: Full Time, Permanent

Typical Schedule: 42.5 hours per week, typically 8:00am – 5:00pm Monday to Friday

Primary Location: Port Carling

Wage Information: $55,250 - $66,079 per year, based on qualifications and experience.

Number of Positions: 1

Reason for Vacancy: Backfill (Promotion)

Posting Closing Date: Sunday, October 25th, 2026

Join the Muskoka Lumber Team in Port Carling!

Who we are:

Muskoka Lumber is a growing, professionally managed $80M regional business undergoing an exciting transition toward a modernized operating model. We are seeking an Accounts Payable Specialist to serve as a cornerstone of our Finance team. This is a critical role responsible for the accurate and timely processing of vendor invoices, payment cycles, financial transactions, and reconciliations across multiple branches and manufacturing divisions.

Supporting a high-volume, multi-entity Accounts Payable environment, you will contribute directly to improved financial controls, streamlined workflows, and a stable financial foundation for a company experiencing workforce transitions, high inventory levels, and complex value-added operations. This position is best suited for a highly organized, detail-oriented finance professional who thrives in a fast-paced environment and enjoys bringing structure to complex processes.

Key Responsibilities:

As the Accounts Payable Specialist, you will ensure the accurate, timely, and controlled processing of vendor invoices, payment cycles, and financial reconciliations. In this role, you will:

Process Invoices & 3-Way Matching: Receive, code, and process high-volume vendor invoices, performing 3-way matching against purchase orders, packing slips, and work orders for building materials and manufacturing purchases. Manage Payment Cycles: Execute timely payment runs (EFT, cheque, wire), capture early payment discounts, and reconcile vendor statements to resolve billing or shipment discrepancies promptly. Maintain Vendor Master Maintain up-to-date vendor profiles, including banking details, credit terms, and period contract compliance reports. Drive Cross-Functional Collaboration: Partner with Procurement, Branch Managers, Operations, and Manufacturing to validate received goods, resolve PO variances, and support physical inventory counts. Support Financial Modernization: Assist with ERP workflow improvements (Bistrack, Microsoft Dynamics, Beanworks), adhere to internal financial controls, ensure tax compliance (HST), and maintain month-end close discipline. Act as a Liaison: Serve as the primary finance contact for AP-related inquiries from vendors, purchasing teams, and operational leadership. Provide general administrative, office, and clerical support to the Finance department as needed.

What you bring:

At Muskoka Lumber, we look for professionals who balance technical proficiency with a collaborative, service-oriented mindset. Required skills, abilities, and attributes:

Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or equivalent experience. 3–5 years of Accounts Payable experience, preferably within manufacturing, distribution, or construction supply. Knowledge of ASPE and Canadian sales tax (HST) complianceTechnical Proficiency: Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables) and experience with ERP systems (Epicor/BisTrack, Dynamics, Sage, or similar).Reconciliation & Matching Skills: Proven ability to manage 3-way invoice matching, interpret vendor statements, reconcile clearing accounts and subledgers, and resolve PO/pricing discrepancies. Communication Skills: Excellent verbal and written communication skills for navigating vendor inquiries and maintaining professional relationships across operations.Adaptability: A proactive approach to working within a finance team undergoing transition and a willingness to contribute to new process standardization.License & Physical Requirements: Valid Ontario Class G License with a clean driver's abstract for multi-site travel, and physical capability to perform essential duties, including lifting up to 40lbs during inventory counts.

Why You’ll Love Working with Us:

We know the value of hard work—and we make sure it’s rewarded in ways that matter, both on the job and at home:

No regularly scheduled weekend shifts – Enjoy your time off with a reliable Monday to Friday scheduleStandard daytime hours – Predictable work hours that support a balanced lifestyleEnjoy work-life balance — Muskoka Lumber stores are closed on most (if not all) statutory holidays, giving you more time for family, rest, and personal pursuits.Holiday break – We close our stores over the Christmas season so you can spend time with family. Use your vacation days with no formal request needed.Staff discounts – Save on building materials and supplies with exclusive employee pricingHealth & wellness benefits – Including comprehensive dental, vision, and life insurance coverageSupportive team culture – Friendly coworkers, hands-on training, and a leadership team that listensRoom to grow – We love to promote from within and support you as your skills evolveStaff events & engagement activities – BBQs, team lunches, seasonal celebrations, giveaways and more to keep work fun and connectedRegular wage reviews – We conduct routine pay assessments to ensure your compensation stays fair and competitive

At Muskoka Lumber people are confident in the quality ingrained in everything we do, and our commitment to this standard is reflected by the fairness and integrity of our hiring process. As an Equal Opportunity Employer, a member of our team personally reviews every application - with minimal AI input - to ensure a transparent and thoughtful selection process. We welcome individuals from diverse backgrounds and provide accommodations upon request to support an inclusive recruitment process. For assistance, contact careers@muskokalumber.ca or 705-380-3791. This job posting will be retained for three years per Ontario employment regulations.