Inventory & Logistics Coordinator in New Berlin, Wisconsin at Velvac Inc

The Inventory Control Analyst and Shipping Receiving Clerk maintains inventory accuracy and supports daily inbound and outbound warehouse operations. This combined role performs cycle counting, transaction auditing, inventory reconciliation, and root cause analysis while processing receipts, preparing shipment documentation, and coordinating carrier pickups and deliveries. The position works with warehouse operations, production, customer service, and supply chain teams to resolve discrepancies and maintain accurate, timely records in the ERP system (IFS).

Essential Responsibilities

Inventory Control

• Perform daily cycle counts and inventory audits in accordance with established inventory control procedures and count schedules.
• Investigate inventory discrepancies through transaction reviews, physical verification, and root cause analysis.
• Reconcile inventory variances within the ERP system (IFS) and ensure inventory transactions are completed accurately and in a timely manner.
• Monitor inventory accuracy metrics and communicate trends, recurring issues, and corrective actions to warehouse leadership.
• Audit receiving, shipping, production, and warehouse transactions to ensure inventory integrity and process compliance.
• Maintain accurate inventory locations through proper system transactions, labeling, and warehouse organization.
• Process and document inventory adjustments in accordance with company policies and established procedures.
• Support annual physical inventories and coordinate inventory reconciliation activities.
• Collaborate with Operations, Supply Chain, Purchasing, Customer Service, and Quality to resolve inventory issues and prevent recurring discrepancies.
• Develop, maintain, and recommend improvements to inventory control procedures, standard work, and operating practices.
• Identify opportunities to improve inventory accuracy, warehouse processes, material flow, and transaction discipline through Lean Manufacturing and continuous improvement initiatives.
• Provide ERP (IFS) inventory transaction support and assist with inventory-related system troubleshooting.

Shipping and Receiving

• Process inbound receipts in IFS, verifying part numbers, quantities, and purchase orders against packing slips and delivery documentation.
• Inspect inbound shipments for damage, shortages, overages, or unidentified material; document discrepancies, identify and segregate material on hold, and coordinate resolution with Purchasing, Supply Chain, and Quality.
• Coordinate receiving and putaway with warehouse personnel, ensuring material is properly labeled and locations are accurately recorded in IFS.
• Prepare and verify outbound shipping documents, including packing lists, bills of lading, shipping labels, and required customer or carrier paperwork.
• Verify outbound part numbers, quantities, packaging, and destination information against customer orders before shipment confirmation.
• Arrange carrier pickups and coordinate deliveries in accordance with company routing instructions, approved carriers, and shipment priorities.
• Record shipment weights and dimensions accurately and confirm required freight information before tendering shipments to carriers.
• Complete shipment confirmations and related transactions in IFS promptly; maintain organized shipping and receiving records, including signed pickup and delivery documentation.
• Track shipment status and communicate delays, missed pickups, shortages, or delivery issues to warehouse leadership and Customer Service; support freight claims with required documentation.
• Coordinate authorized returns and transfers, maintaining accurate documentation and inventory transactions.

Warehouse Support

• Maintain clean, organized, and audit-ready work areas by following 5S and visual management standards.
• Follow all company safety policies and actively participate in safety, quality, and continuous improvement initiatives.
• Perform other inventory control, shipping, receiving, and warehouse-related duties as assigned.

Required

• High school diploma or GED.
• Minimum of two (2) years of experience in inventory control, shipping and receiving, warehouse operations, logistics, or material management.
• Experience using ERP and/or Warehouse Management Systems (WMS) to process inventory, receiving, or shipping transactions.
• Ability to prepare and verify shipping and receiving documents and reconcile orders, receipts, and shipment quantities.
• Strong analytical, organizational, and problem-solving skills.
• Intermediate proficiency with Microsoft Excel.
• Excellent attention to detail with the ability to analyze inventory data and identify trends.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Clear communication skills for coordinating with carriers, suppliers, and internal teams.
• Ability to obtain and maintain forklift certification.

Preferred

• Associate's degree in Supply Chain Management, Business, Operations, or a related field.
• Experience using IFS ERP.
• Experience in a manufacturing or distribution environment.
• Knowledge of cycle counting methodologies, inventory reconciliation, warehouse auditing, and inventory control best practices.
• Experience with Lean Manufacturing, 5S, root cause analysis, and continuous improvement methodologies.
• Experience with bills of lading, carrier scheduling, parcel and LTL shipping systems, and freight discrepancy documentation.