Front Desk/HR Assistant in Austin, Texas at Bluewater Pro Pool Service LLC

We are seeking a professional, organized, and customer-oriented Front Desk Receptionist / Human Resources Administrative Assistant to join our staffing agency. This position serves as the first point of contact for job applicants, employees, clients, and visitors while providing administrative support to the Human Resources department. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and creates a positive experience for every applicant.

Key Responsibilities

· Welcome walk-in applicants, employees, clients, vendors, and visitors.

· Assist applicants with completing online employment applications.

· Register visitors and maintain visitor logs.

· Conduct an initial screening by verifying basic qualifications and required documentation.

· Direct qualified applicants to the appropriate Operations Manager.

· Answer and route incoming phone calls.

· Respond to general employment inquiries.

· Maintain a clean reception area.

· Receive and distribute mail and packages.

· Provide administrative support to HR.

· Maintain employee files and documentation.

· Perform data entry and prepare HR documents.

· Assist with onboarding paperwork.

· Track outstanding documentation.

· Maintain confidentiality.

· Schedule HR meetings and orientations.

· Support special HR projects.

· Perform general office duties.

· Maintain office supplies.

· Scan, file, and organize documents.

Qualifications

· High school diploma or equivalent.

· Minimum 2 years of relevant experience.

· Bilingual English and Spanish (spoken and written) required.

· Excellent communication and customer service skills.

· Strong organization and multitasking.

· Ability to work in a fast-paced staffing environment.

· Proficient in Microsoft Office.

· Availability to work Monday through Saturday.