Assistant Property Manager in Chicago, Illinois at Peak Properties LLC

Job Title: Assistant Property Manager

Reports to: Portfolio Manager

Job Overview:

The Assistant Property Manger assists with preserving and increasing the value of a real estate investment. S/he assists with managing the day-to-day operations for multiple residential buildings/portfolios and takes action to best meet the owner’s goals and objectives. Specifically, s/he assists the Portfolio Manager with tenant relations, collecting rent, monitoring agreements, and ensuring the property is in good working order.

Primary Responsibilities:

Tenant Relations

· Coordinates tenant move-ins, move-outs, and at times, renewals of residents.

· Enforce terms of rental agreements, resolve tenant complaints, and if needed, oversee eviction proceedings.

· Communicate and build strong relationships with tenants (re: repairs, status of capital improvements, tenant concerns).

· Provides timely, attentive, upbeat service to residents, making sure their needs are met or explained in a manner that reflects positively on the company or business.

Facilities Management

· Regularly inspect property to ensure it is in good working order; common areas are clean and well maintained, and the building meets requirements.

· Assist manager with collection of vendor updates and new bids from contractors.

· Assists the maintenance coordinator to schedule repairs and resolve emergency maintenance issues in a timely manner.

· Coordinate with contractors to assess problems and make needed repairs for larger construction projects or building issues.

· Issues and replaces/makes keys with a key cutting machine.

· Ensures compliance and organization of owner(s) and management agreement with utility companies.

· Assists in coordination of various maintenance special or yearly upkeep projects assigned by property manager.

Financial Reporting

· Pull financial reports for Regional Property Manager or Portfolio Manager as requested.

· Assist in handling utility vendor approvals and invoice discrepancies.

Other Duties

· Encouraged to reach out and network with Peak's team of leasing agents and coordinators to grow competency and gain efficiency.

· Ensure compliance with Peak Properties company policy, as well as federal and local regulations.

· Additional duties as assigned by Portfolio Manager or Management.

· Attend Peak meetings and/or connect with other Peak employees to share best practices.

Qualifications:

· 2 years of Property Management/Real Estate Experience (Preferred)

· Bachelor's degree in business administration, finance, real estate, construction management or vocational real estate training preferred.

· Interest in gaining knowledge of applicable local, state, and federal laws and regulations.

· Knowledge of property management a plus.

· Strong interpersonal and business communication skills.

· Must be detail-oriented and a motivated self-starter.

· Must have the ability to multi task and work independently.

· High level of organization and follow up.

· Ability to handle large volume of emails and phone calls.

· Ability to manage and resolve conflict.

· Basic knowledge of building and general maintenance preferred.

· Competence with and/or desire to learn and use systems/tools (Yardi, Excel).

· Computer proficiency in Microsoft Office (Excel, Word, Outlook).

Availability and Work Hours:

· Must be available to handle requests as needed outside of normal business hours.

· Ability to access emails on weekends and be available to resolve issues as needed.

Physical Requirements:

· Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

· Requires the ability to move within different areas of properties, stand, sit, walk up/down stairs for periods of time.

· Ability to use key cutting machine.

· Able to lift up to 50lbs.

· Must have a car and valid driver’s license.

· 30% travel, property to property, within Chicagoland area.