Administrative Manager in Idaho Falls, Idaho at Boise Cascade Company

Boise Cascade has been in the businessof distributing building materials and manufacturing wood productsfor decades. We are one of the largest producers of engineered wood products and plywood in North America and a leading U.S. wholesale distributor of building materials. Because our business is built on relationships, our associates are critical to our success. We are committed to investing in them and that is why we offer a comprehensive benefits package designed to have a positive impact on all areas on your life – from health and well-being, career, and community, to financial security and personal safety, with many benefits beginning on your first day of employment.

Boise Cascade has an exciting opening for an Administrative Manager! Please review the responsibilities and needed qualifications below and apply today!

Position Summary:

The Administrative Manager leads the administrative, accounting, and operational support functions for a single distribution branch. This role directly supervises accounting technicians, administrative staff, and an inventory control specialist, and serves as the branch's primary point of contact for human resources administration, timekeeping, and systems communication. Working in close partnership with the Branch Manager and regional and corporate support functions, the Location Office Manager ensures branch operations are accurate, efficient, and aligned with company standards.

This is a hands-on leadership role well suited for someone equally comfortable managing transactional accounting processes, developing their team, and navigating the day-to-day people and administrative needs of a busy distribution environment.

Essential Responsibilities:

Accounting & Financial Operations

• Oversees day-to-day transactional accounting functions including accounts receivable, accounts payable, invoicing, receiving, and general ledger entries

• Coordinates month-end closing activities and ensures accurate, timely submissions to the division accounting team

• Serves as the branch-level point of contact for questions and issue resolution with division accounting and payables platforms

• Monitors branch compliance with company financial policies, procedures, and internal controls

• Reconciles branch-level discrepancies and escalates issues to regional division accounting as appropriate

Inventory Control & Reconciliation

• Partners with the inventory control specialist and product managers to conduct periodic physical inventory counts and reconciliations

• Maintains appropriate separation of duties between accounting oversight and warehouse/operations functions

• Reviews and resolves inventory discrepancies in coordination with the operations team

People Leadership

• Directly supervises accounting technicians, administrative support staff, and the inventory control specialist; team size typically ranges from 1 to 5 direct reports based on branch size

• Provides day-to-day direction, workload coordination, coaching, and performance feedback

• Partners with the Branch Manager and Regional HR Business Partner on performance management, corrective action, and team development

• Cultivates a team environment that is accountable, collaborative, and focused on continuous improvement

Human Resources Administration

• Functions as the on-site HR representative in partnership with the Regional HR Business Partner

• Manages timekeeping records and submits accurate data to the corporate payroll team for processing

• Coordinates new-hire onboarding, employee orientations, benefits enrollment support, and termination documentation

• Supports the local recruiting process by scheduling interviews, collecting pre-employment documentation, and facilitating onboarding steps

• Serves as a witness and provides documented support during employee relations discussions, investigations, or disciplinary processes as directed by regional HR

• Maintains working knowledge of FMLA, applicable state leave laws, workers' compensation reporting requirements, and EEO/AAP obligations; manages required documentation and escalates complex matters to regional HR

Information Systems & Technology Liaison

• Serves as the branch point of contact for corporate and division IT; communicates system status, outages, and resolution updates to branch staff

• Performs basic on-site technology support including equipment connections, peripheral troubleshooting, and user assistance; escalates issues to division IT promptly

• Functions as the branch subject matter expert for the branch ERP system, supporting staff with navigation, data entry accuracy, and basic troubleshooting

Office Administration & Procurement

• Manages general administrative operations of the branch location

• Coordinates procurement of office equipment, supplies, and local services outside of corporate or division purchasing programs

• Provides administrative and logistical support for branch events, sales promotions, and open houses

• Completes special projects and ad hoc reporting as assigned by branch or regional leadership

Cross-Functional Collaboration

• Acts as a daily resource between sales, operations, and accounting to resolve workflow questions and keep branch activity moving efficiently

• Demonstrates consistent commitment to process improvement, customer responsiveness, and adaptability to organizational change

Qualifications

Basic Qualifications:

• Associate's degree in Accounting, Business Administration, or a related field; or equivalent combination of education and directly relevant experience
• 3–5 years of progressive experience in accounting, office administration, or branch operations; distribution, building materials, or wholesale experience preferred
• Prior experience supervising or leading a small team
• Proficiency in Microsoft Office Suite; experience with ERP or branch accounting systems
• Working knowledge of timekeeping, payroll coordination, and HR administrative processes including leave management
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced branch environment
• Professional communication skills and the ability to collaborate effectively across departments and with regional and corporate support teams

Preferred Qualifications:

• Bachelor's degree in Accounting, Business, or a related field
• Experience in distribution, wholesale, or building products industries
• Familiarity with Agility ERP system
• Knowledge of FMLA, state leave regulations, and workers' compensation documentation

Our Benefits

• Medical + Dental + Vision
• Flexible Spending Accounts + HRA
• 401(k) Retirement Savings
• Annual Incentives
• Paid Time Off (20/yr) and holidays (10/yr)
• Paid Parental Leave

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.