Shipping Specialist in Hayward, California at Therm-x of California

Therm-x of California is the leading manufacturer for Advanced Temperature and Control Systems for Hi-Technology industries. We have been in business for over 30 years and have a diverse customer base. We offer competitive pay, and a comprehensive benefits package.

The Shipping Specialist is responsible for executing and overseeing daily shipping operations to ensure accurate, on-time delivery of customer orders. This role ensures compliance with customer requirements, documentation accuracy, and coordination between manufacturing, quality, and logistics functions We have openings for both day and swing shift.

Responsibilities and Duties:

• Coordinate daily shipment activities including picking, packing, labeling, and dispatching.
• Ensure all shipments meet customer specifications, routing instructions, and delivery timelines.
• Verify correct materials, quantities, and part revisions prior to shipment.
• Prepare and review shipping documentation including Packing slips, Certificates of Conformance (CoC), material certification (when applicable)
• Ensure compliance with customer, regulatory, and export requirements.
• Maintain accurate shipping records in ERP systems.
• Communicate shipment status, delays, or issues proactively.
• Ensure correct staging and segregation of finished goods.
• Support cycle counting and inventory accuracy initiatives within the shipping area.
• Maintain FIFO and traceability requirements.
• Coordinate with carriers (FedEx, UPS, freight providers) for domestic and international shipments.
• Track shipments and resolve logistics issues (delays, damage, missing items).
• Ensure adherence to SOPs related to labeling, packaging, and shipment release.
• Support 6S and organization standards in the shipping area.
• Compares identifying information of outgoing shipments against bills of lading, invoices, orders or other records.
• Posts weights and shipping charges and maintain shipping record files.
• Operate forklift and prepare goods for final shipment.
• Data entry of incoming and outgoing shipments.
• Occasional driving for pick up and drop off.
• Additional duties based on department requirements

Qualifications and Skills:

• 3–5 years of experience in shipping, warehouse, or logistics operations
• Experience with ERP systems
• Familiarity with shipping documentation and compliance requirements

Key Competencies:

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Knowledge of shipping systems and carrier platforms
• Good communication and coordination skills
• Process-driven with strong organizational discipline

Physical Demands: While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 40 pounds.