Community Association & Land Development Coordinator in Portage, Michigan at AVB

JOB SUMMARY

The Community Association & Land Development Coordinator’s primary responsibility is to assist with the management of homeowner associations while contributing to land development initiatives. This hybrid role is ideal for someone with a strong background in property management and a working knowledge of real estate development processes. The ideal candidate will ensure the seamless management of HOA operations while supporting infrastructure planning, permitting, and development activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Community Association Management (60%)

• Serve as the primary liaison between outside management company, association boards, homeowners, and vendors
• Prepare and manage annual budgets; oversee assessments, billing, invoices, and collections
• Maintain accurate association records, homeowner databases, compliance logs, and vendor contracts
• Assist with monitoring compliance with community rules issue violation notices as needed
• Attend board meetings, annual meetings and committee sessions.
• Prepare & distribute agendas, notices and meeting minutes.
• Ensure community compliance with governing documents, local regulations, and state statutes.
• Facilitate architectural review processes and respond to homeowner inquiries.

Land Development Support (40%)

• Assist in property search, maintain contact with landowners, land acquisition, due diligence through the purchasing process, entitlement process, and land development activities.
• Track and manage permitting and inspection schedules with municipal departments
• Support infrastructure development and project timelines
• Conduct market research and prepare site and demographic analysis reports
• Prepare and maintain development budgets, spreadsheets, and financial reports
• Maintain project files, digital folders, and document management systems
• Help monitor construction progress and coordinate updates with the team

QUALIFICATIONS

• Associates or Bachelor’s degree in Business Administration, Real Estate, Urban Planning, or a related field preferred
• 2+ years of experience in community/HOA management, real estate, land development, or related preferred
• Strong computer skills with experience in all Microsoft programs including Excel, Word & Outlook
• Familiar with FIS mapping and property search preferred
• Effective organization and communication skills with keen ability to prioritize and multi-task
• Detail oriented, strong team player, and able to work independently
• Familiarity with the greater Kalamazoo Area and/or local municipality staff is a plus
• Reliable transportation is required for travel between locations

PHYSICAL REQUIREMENTS

The work environment described here represents what the employee encounters while performing the essential functions of this job. This role involves prolonged periods of computer work and frequent use of hands for typing and using office equipment. Occasional standing, walking, bending, and reaching are required. The position includes regular physical inspections of properties, including walking on uneven terrain and/or construction sites, climbing stairs, and lifting up to 20 pounds. Safety gear must be worn at all times on construction sites.