Office Assistant (Student) - MassArt in Boston, Massachusetts at MassArt

Position Title: Office Assistant (Student) - MassArt

Location: Boston, MA Category: Student / Workstudy Job Type: Contract Posted On: Thu Nov 12 2026 Job Description:

The Office of the Registrar is seeking 3 students to help support several office functions. Below is a list of various duties that may be assigned during shifts.

Office assistance:

• Inbox management - answering common questions in inbox and forwarding emails to appropriate office member as needed.
• Greeting Massart community members and visitors, answering common questions, and connecting students or faculty with the appropriate office member as needed.
• Answering the telephone to the best of their ability, transferring calls, and/or taking messages
• Mail drop off and pickup
• Process enrollment verification requests
• Other projects as assigned.

Record digitization

• Scanning and digitally filing forms
• Assist with ongoing record digitization and management projects

Student outreach

• Add to our catalog of resources by creating guides, posters, videos, etc to help the student body remember key information about Add/Drop, Registration, and Self Service navigation
• Assist with curating resource table housed within our office

Job Requirements:

Due to the nature of the Registrar's Office, applicants must have the ability to handle confidential information with full discretion.

Additionally, we are seeking students with the following, or who have interest in developing the following skills:

• Proficient and creative problem solvers
• Able to work independently, and as part of a team
• Proficient in Google suite, Adobe products, Canva, or similar software
• Excellent organization skills
• Able to confidently communicate effectively, clearly, and consistently with staff, students, and faculty

Additional Information:

Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.

Comprehensive Benefits (does not apply to contractor/student positions):
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.

MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.