Program Management Support Coordinator in Austin, Texas at Athena Manufacturing

Athena Manufacturing, LP is a career-minded company that cares about our employees and their success. We invest in all employees by providing the training and skills they need to not only be successful in their occupation but also the opportunity to grow and advance within the company.

Overview: The Program Management Support Coordinator provides critical administrative and operational support to the Program Management team. This role focuses on accurate data entry, scheduling support, report generation, and maintaining up-to-date information in the ERP system. The successful candidate will be detail-oriented, organized, and capable of handling multiple clerical and coordination tasks in a fast-paced manufacturing environment.

Key Responsibilities: (include but not limited to): Essential duties and functions, pursuant to the Americans with Disabilities Act, include and are not limited to the following:

• Enter and maintain Purchase Orders and Sales Orders accurately in the ERP system.
• Update and manage accurate promise and delivery dates in ERP on behalf of Program Managers.
• Assist Program Managers with planning and scheduling activities to support production and customer deadlines.
• Generate and distribute routine and ad-hoc reports for the Program Management team.
• Update job status and progress in the ERP system to ensure real-time visibility for internal teams.
• Download, organize, and distribute customer print packages and documentation.
• Perform general administrative and clerical duties to support the department.
• Maintain and update customer contracts within the ERP system as needed.
• Assist with special projects and cross-functional tasks as assigned by Program Managers or leadership.
• Other duties may be assigned by leadership.

Qualifications: Minimum Preferred Qualifications, pursuant to the Americans with Disabilities Act, include and are not limited to the following:

Required:

• 1+ years of experience in a clerical, administrative, or data-entry role.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Ability to communicate clearly and professionally.

Preferred:

• Experience in a manufacturing or production environment.
• Familiarity with ERP systems (e.g., Epicor, SAP, or similar platforms).
• Understanding of production scheduling or program coordination.
• High school diploma or equivalent.

PHYSICAL REQUIREMENTS: Essential physical requirements pursuant to the Americans with Disabilities Act, include and are not limited to the following:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally lift up to 15 pounds.
• Must be able to navigate the production floor and office environment as needed.

PREFERRED TOOLS AND TECHNOLOGY:

• Personal computers
• Comfortable with Technology, open to learning/coachable
• Microsoft Office
• SQL Reports
• Micro Estimating Software
• Warehouse and Inventory Management Systems (M2M and SFM)

REQUIRED WORK CLOTHING AND PPE: Attire should not interfere with job performance or safety.

• Safety glasses are provided by Athena
• Closed toe safety shoes are required

Athena Manufacturing supports commercial, aerospace, and government customers and is committed to maintaining compliance with applicable information security, export control, and government contract requirements, including the Cybersecurity Maturity Model Certification (CMMC) program.

Certain roles may require access to controlled information, systems, or programs that are subject to U.S. government regulations, including export control requirements. As a result, access to specific work, systems, or data may be restricted to individuals who meet applicable regulatory eligibility requirements, including U.S. Person requirements as defined by federal regulations. Eligibility for such access will be determined prior to assignment and may be re-evaluated as business or regulatory needs change.

At Athena Manufacturing, we are dedicated to fostering a culture of continuous improvement through the principles of 2 Second Lean. This approach encourages all team members to identify and implement small, daily improvements that streamline processes, reduce waste, and enhance overall efficiency. We believe that by empowering our employees to take ownership of their workspaces and share their ideas, we can drive innovation, increase productivity, and create a more enjoyable work environment for everyone. Join us as we strive to improve every day, 2 seconds at a time!