Accounts Payable Specialist at The American College of Obstetricians and Gynecologists – Washington, District of Columbia

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of all accounts payable transactions for ACOG. This role plays a critical part in maintaining strong vendor relationships, ensuring adherence to internal controls, and supporting organizational financial integrity.

The Accounts Payable Specialist will manage the full lifecycle of payables, including invoice processing, expense reimbursements, and corporate card reconciliations through Concur. This individual will work closely with other Accounts Payable staff, internal stakeholders, and leadership to ensure proper approvals, accurate coding, and timely payment of all obligations.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Accounts Payable Processing & Oversight

• Process vendor invoices, employee expense reimbursements, and corporate card reconciliations through Concur in a timely and accurate manner
• Review all invoices to ensure completeness, including valid supporting documentation, appropriate approvals, and accurate vendor information
• Verify that all expenses and invoices are properly coded in accordance with ACOGs chart of accounts
• Ensure receipts are provided and meet policy requirements for all reimbursable expenses
• Monitor and manage the full AP workflow to ensure all required approvals are obtained from appropriate budget owners and Directors

Payments & Disbursements

• Prepare and process ACH payments and check runs in accordance with established schedules
• Ensure all approved payables are paid accurately and on time
• Maintain and validate vendor records, including W-9s and ACH banking information, to support smooth payment processing

Process Management & Internal Controls

• Serve as a key point of accountability for the AP process, ensuring adherence to policies, procedures, and internal controls
• Identify and escalate discrepancies, missing documentation, or approval delays to appropriate stakeholders
• Support continuous improvement efforts to enhance efficiency, accuracy, and compliance within the AP function

Audit & Reporting Support

• Assist in audit preparation by gathering requested documentation and responding to auditor inquiries related to accounts payable
• Review AP-related transactions and provide support for internal and external reporting needs
• Ensure proper documentation and audit trails are maintained for all transactions

Collaboration & Customer Service

• Work closely with other Accounts Payable staff to ensure consistency and coverage across functions
• Partner with internal departments to provide guidance on AP processes, coding, and documentation requirements
• Respond to vendor and staff inquiries in a professional and timely manner

Required Skills/Abilities:

• Excellent verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or other related software.
• Must be attentive to detail and able to perform tasks in a meticulous and thorough manner.
• Must have the ability to manage multiple priorities and complete tasks with very limited
  supervision.
• Excellent analytical and problem-solving skills.

Education/Experience:

• High School Diploma required; Bachelors degree preferred.
• 2 years of relevant experience.