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Executive Assistant - Sporting at St. Louis CITY SC – St. Louis, Missouri

St. Louis CITY SC
St. Louis, Missouri, 63103, United States
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About This Position

Executive Assistant - Sporting

Position Summary:
The Executive Assistant to the Sporting Director provides high-level administrative, operational, and organizational support to the Club's senior sporting leadership. This role is a trusted partner who helps manage priorities, information flow, and logistics across the Sporting Department, ensuring the Sporting Director and technical staff can focus on competitive performance, roster strategy, and long-term football operations.
The Executive Assistant operates with discretion, anticipates needs, and works collaboratively across sporting, business, and league stakeholders in a fast-paced professional soccer environment.
Key Responsibilities:
  • Serve as the primary administrative partner to the Sporting Director, managing calendar, travel, meetings, and day-to-day logistics across domestic and international commitments.
  • Coordinate scheduling and preparation for key sporting milestones, including transfer windows, roster compliance deadlines, league submissions, and internal planning meetings.
  • Support the Sporting Director by tracking action items, priorities, and follow-ups across the technical staff and cross-functional partners.
  • Prepare and organize materials for meetings, presentations, and league communications, ensuring accuracy, timeliness, and confidentiality.
  • Manage information flow within the Sporting Department by organizing documents, correspondence, and updates related to player movement, contracts, scouting, and performance operations.
  • Act as a liaison between the Sporting Director and internal departments to facilitate smooth coordination on sporting initiatives.
  • Assist with planning and logistics for sporting-related events, travel, and special projects as assigned.
  • Support onboarding and offboarding processes for sporting staff as needed, in coordination with HR.
  • Maintain a high level of discretion when handling sensitive sporting, personnel, and competitive information.
  • Perform other related duties as assigned in support of the Sporting Department.
•
Qualifications:
Education
Bachelor's degree preferred, but not required.
Experience
Three (3) or more years of experience providing executive-level administrative or operational support, preferably in professional sports, athletics, or a fast-paced organization.
Technical Skills
Proficiency with Microsoft Office and common collaboration tools.
Knowledge, Skills, and Abilities
  • Strong understanding of professional sports or willingness to quickly learn the structure, rhythm, and priorities of a soccer sporting department.
  • Ability to handle highly confidential information with discretion and sound judgment.
  • Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting schedules.
  • Proactive problem-solver who anticipates needs and addresses issues before they escalate.
  • Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
  • Ability to work independently while remaining closely aligned with the Sporting Director's priorities.
  • Team-oriented mindset and comfort operating in a collaborative, high-pressure environment.
  • High attention to detail and follow-through.
Additional Requirements:
  • Willingness to work non-traditional hours, including weekends and matchdays.
  • Travel may be required (domestic and international).
  • Passion for soccer and alignment with the Club's values and long-term vision.

Job Location

St. Louis, Missouri, 63103, United States
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Job Location

This job is located in the St. Louis, Missouri, 63103, United States region.

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