Accounts Payable Specialist in Edmonton, Alberta at AFD Petroleum Ltd.

***4-5 Years in AP? This Could Be Your Next Move.***

Job Summary:

AP is a strong, detail-oriented individual who can ensure that all company bills are paid accurately and on time. You can make decisions when it comes to payment allocations. You provide exceptional customer service when interacting with employees, management, and the public at large. You will ensure all vendor monthly statements are reconciled. As our AP Specialist, you are also responsible for the planning of departmental workload and flow and the disbursement of non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This role also includes supporting Accounts Receivable functions when required, including assisting with AR workload, managing priorities, and providing coverage during absences to ensure smooth day-to-day operations across the finance team.

This role requires performing manual calculations and working with SAP Concur, Microsoft Dynamics 365 Business Central, and Microsoft Excel and Word, with a strong focus on accuracy and attention to detail.

Why AFD:

• Health benefits- medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
• Employee fuel discount.
• Paid orientation & training.
• Tuition Reimbursement.
• Personal/Sick Paid Days and lunch & learn every month.

What you will do day-to-day:

• Organize, review, and maintain incoming vendor invoices and account statements.
• Ensure daily processing activities align with scheduled payment runs and that all monthly cut‑off deadlines are met.
• Respond promptly to internal stakeholders and vendor inquiries related to invoice status, payments, and employee expenses.
• Accurately process accounts for payable transactions, including matching purchase orders, verifying pricing and quantities, ensuring proper coding, and obtaining required approvals.
• Follow up on open purchase orders and outstanding receipts to ensure timely resolution.
• Perform high‑volume data entry and post daily Accounts Payable invoices.
• Set up and maintain vendor master records and ensure accurate vendor file management.
• Prepare chargeback requests, ensuring correct coding, approvals, and supporting documentation.
• Process cheque requests and support payment disbursement activities.
• Manage and support the purchase order process, including documentation review.
• Administer procurement and corporate card documentation and reconciliations.
• Process employee expense submissions and reimbursements through SAP Concur.
• Analyze Accounts Payable processes and identify opportunities for efficiency and control improvements.
• Address vendor payment inquiries and resolve discrepancies or issues professionally.
• Ensure timely and accurate processing of purchase orders, travel reimbursements, and other Accounts Payable–related transactions.
• Perform other related duties as assigned.

What will you do for the month-end

• Investigate and resolve discrepancies/inquiries. What will you do for the month-end
• Maintain monthly vendor statement reconciliation – trace missing invoices. (Communicate verbally or in writing to vendors or company personnel regarding missing documents, account changes)
• Ensure the month-end is closed within the specified time frame.
• Provide support to other team members to ensure the smooth functioning of the department to meet all deadlines.
• Provide support on bank reconciliation transactions.

What you need to succeed:

Education

• High School Diploma required.
• A degree in accounting would be preferred.

Experience

• 4+ years’ direct experience in an A/P role required.
• 1+ years’ experience in Business Central is an asset.

Other Skills

• Basic knowledge of accounting principles, practices, and systems.
• Advanced knowledge of Dynamics 365 Business Central, MS Office and Excel, PowerPoint, Adobe products, and e-mail.
• Professional written and verbal communication skills.

As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and employment reference verification.

At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.

We thank all candidates for their interest; however, we will communicate only with selected candidates.