Executive Administrative Assistant/Personal Assistant in Culver City, California at Nuvia Staffing

We are a multi-business organization led by two executives who oversee a portfolio of companies across diverse industries. We bring a personal, hands-on approach to leadership, cultivating an environment where fresh ideas are encouraged, high standards are upheld, and thoughtful problem-solving drives our decisions. Our leadership team supports each business with strong infrastructure and trusted oversight. Our work is driven by curiosity, accountability, and a shared vision to build impactful ventures that shape the future of the industries we serve.

About the role

We are seeking a highly organized and proactive Executive/Personal Assistant to support our CEO and CPO. This role is perfect for someone who enjoys variety, thrives in a dynamic environment, and wants to grow alongside innovative, fast-moving companies. You’ll play a key role in keeping operations smooth and projects on track. This role is onsite requiring a presence in the office 5 days per week.

What you'll do

• Manage complex calendars, meetings, appointments, and competing priorities for two executives across multiple businesses.
• Maintain a centralized task, deadline, and follow-up system spanning each executive's various ventures.
• Proactively remind executives of commitments, deadlines, decisions, and outstanding items.
• Turn meetings and conversations into clear action items, owners, and due dates, and follow through to completion.
• Prepare meeting agendas, materials, notes, and follow-up items.
• Draft routine emails and coordinate communication with employees, vendors, consultants, and business partners across the portfolio of businesses.
• Coordinate business and personal travel, reservations, appointments, and logistics for both executives.
• Provide reasonable personal assistance, including household/vendor and family scheduling coordination.
• Organize executive documents, records, receipts, and other information across multiple business entities.
• Provide a concise weekly priorities and outstanding-items report to keep both executives aligned.
• Anticipate administrative needs, identify potential conflicts or missed deadlines, and proactively resolve routine issues.
• Handle sensitive business, personnel, financial, and personal information with exceptional discretion.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field, or equivalent experience.
• 3+ years of experience in executive support or a related role.
• 2+ years of experience working in a startup or fast-paced environment.
• 2+ years of experience with Google Suite.
• 2+ years of experience with project management tools (e.g., ClickUp, Monday.com).