Front desk in Santa Ana, California at Talent Staffing Solutions Inc.

Available Shifts:
07:00 AM - 03:30 PM

Desired Skills: Administrative Assistant

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Essential Duties and Responsibilities:

• Track received data and source documents.
• Prepare, sort, and interpret source documents for data entry.
• Contact supervisors or customers to resolve inconsistencies or missing information.
• Compile, sort, and verify data accuracy.
• Ensure technical process sheets match customer documentation.
• Enter data accurately following on-screen formats and codes.
• Compare entered data with source documents and make corrections as needed.
• Route completed documents to appropriate departments.
• Prepare customer invoices daily (Gemtech) and weekly (Outside Processing) and transfer to Accounts Receivable.
• Prepare C.O.D. invoices for shipped or picked-up orders.
• Monitor and clear open orders over a month old.
• Print production and shipping reports daily.
• Respond to data entry inquiries.

Perform general office tasks: answer phones, take messages, transfer calls

Physical Demands & PPE: Ability to answer phones, data entry, computer skills, customer service & clerical duties willingness to learn.