Accts Receivable Specialist in San Antonio, Texas at Confidential

In this role, you will be key to optimizing cash flow, managing customer payment relationships, resolving complex billing discrepancies, and driving collections efforts. If you are a proactive problem solver with strong negotiation skills and sharp attention to detail, we want you on our team!

Key Responsibilities

• Customer Collections & Outreach: Review the AR aging report weekly and perform routine follow-up via phone and email on past-due balances to secure payments.
• Payment Processing: Accurately post daily incoming customer payments (checks, credit cards, ACH, wires) and apply cash to correct accounts.
• Invoicing & Statements: Generate and send timely invoices and monthly account statements to clients.
• Account Reconciliation: Research and resolve basic billing discrepancies, short payments, and unapplied cash with help from sales and customer service teams.
• Record Keeping: Maintain up-to-date customer account notes, contact details, and financial records in our accounting software.
• Team Collaboration: Assist the accounting team with general clerical tasks, basic reporting, and audit preparation as needed.

Qualifications

• 1 to 3 years of experience in Accounts Receivable, Billing, or Collections.
• Comfort making outbound collection calls and working with customers to resolve payment issues professionally.
• Hands-on experience with accounting software (QuickBooks, SAGE, or similar ERP) and data entry.
• Intermediate Microsoft Excel skills (ability to navigate spreadsheets, filter data, and run basic formulas).
• Strong written and verbal communication skills with a customer-focused attitude.
• High attention to detail and ability to stay organized while managing daily routines.
• High School Diploma or GED required; Associate's degree or accounting coursework is a plus.