Advancement Associate in Aspen, Colorado at Aspen Country Day School Inc

Aspen Country Day School

Full Time, Exempt

Advancement Office

Title: Advancement Associate

About Aspen Country Day School

This Preschool through Eighth Grade school is known for its intentional approach to challenging and nurturing children as they build confidence, resilience, and joy in learning. Vibrant academic, arts, and outdoor programs led by dedicated teachers give students a solid foundation for lives of meaning and purpose. At its campus in the heart of the Rocky Mountains, the school welcomes approximately 300 students from throughout the Roaring Fork Valley. It is accredited by the Association of Colorado Independent Schools and a member of the National Association of Independent Schools. Visit www.aspencountryday.org to learn more.

Salary

The wage rate for this position will include a salary range of $65,000-$85,000 and will be commensurate with experience.

Position Summary

Aspen Country Day School seeks a highly motivated and detail-oriented Advancement Associate. This person will increase the capacity of the school’s fundraising and external relations programs by strengthening engagement, community, and philanthropy among all constituencies: current, prospective, and past parents; faculty; grandparents; alumni; and the broader community of the Roaring Fork Valley. This position reports directly to the Director of Advancement and Development.

• General team support: Enhance the functioning and operations of the Advancement team, which is dedicated to advancing the mission of the school through fundraising, stewardship, cultivation, community-building, communications, marketing, and outreach.
• Record-keeping & data management: Complete timely data entry, gift processing, and delivery of acknowledgment letters, tax receipts, and stewardship communications. Leverage the donor database (Bloomerang), to ensure accuracy, consistency, and streamlined reporting. Establish and maintain data standards, documentation, and best practices for development operations. Recommend improvements to systems, workflows, and reporting that enhance efficiency and fundraising effectiveness.
• Donor communications & stewardship: Contribute to the development and execution of donor-focused communications delivered by print, email, website, video, and in person. With guidance from the Director of Advancement and Head of School, help foster a positive donor experience through effective communication, recognition, and impact reporting. Execute donor stewardship and cultivation plans, tracking touchpoints and engagement.
• Event Fundraising: Manage events designed to cultivate donors and boost fundraising, especially the school’s Blue Green Night in May, with a focus on sponsorships, donor outreach, and auction support. Partner closely with the Lead Administrator to manage event logistics and execution. For all Advancement-related events, support constituent engagement with registration process, nametags, day-of-event support, and reporting.
• Other duties as assigned.

Education, Qualifications & Experience

• A Bachelor’s degree is required.
• Experience working with multiple platforms in an educational or non-profit setting is preferred.
• Fluency or proven ability to achieve fluency in technology in use in the Advancement profession, for sample: tools for fundraising (such as Bloomerang or similar CRM), email marketing (Constant Contact), digital design (WordPress, Adobe, Canva), Google Workspace for Education.

Preferred Skills and Competencies

• “People” skills: poise, warmth, diplomacy, and discretion.
• Puzzle-solving mindset, with passion for accuracy and precision; commitment to data integrity and privacy.
• Strong communication skills, written and in person, and ability to clearly convey complex information.
• Ability to manage multiple priorities.
• Curiosity and commitment to ongoing professional learning in the field of advancement, educational administration, and data management.
• A team player with strong interpersonal skills to productively, professionally and empathetically communicate with students, parents, the entire school community and a wide variety of school constituents.
• Commitment to active participation in the life of the school and advancing the mission of the organization.

This is a full-time position with health, dental, vision, disability insurance and retirement plan offerings.

Occasional weekend and evening work is required for significant School events and volunteer meetings.

Expectations

This is a full-time position that begins in fall 2026. The standard schedule is 7:45 am to 3:45 pm, with occasional faculty meetings until 4:30 pm, although meetings may require additional time. Additionally, all staff members share day-to-day duties. Occasional evening and weekend commitments are required throughout the school year.

NOTE: Employment is contingent upon successful completion of a criminal background check.

Physical Demands

• Visual Acuity: Ability to bring objects into focus.
• Balancing: Maintaining equilibrium.
• Bending: Bending or position oneself to move an object from one level to another.
• Carrying: transporting or moving an object.
• Crouching: Bending body downward and forward by bending leg and spine.
• Climbing: Ascending or descending stationary objects.
• Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.
• Gripping/Grasping: Ability to apply pressure with fingers and palm.
• Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
• Hearing: Perceiving and comprehending the nature and direction of sounds.
• Kneeling: Bending legs at knees to come to rest on knee or knees
• Lifting: Moving objects weighing no more than 10 pounds from one level to another.
• Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.
• Reaching: Extending the hands and arms or other device in any direction.
• Repetitive motions: Making frequent or continuous movements.
• Sitting: Remaining in a stationary position.
• Standing: Ability to sustain position for a period of time.
• Stooping: Bending body downward and forward by bending spine at the waist.
• Talking: Communicating ideas or exchanging information.
• Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature of the work. Duties and responsibilities may change at any time with or without notice.

To Apply

If you are interested in this position, please submit a cover letter and resume to hr@aspencountryday.net.

Aspen Country Day School provides equal employment opportunities to applicants without regard to age, race, sex, color, religion, national origin, military status, genetic information, sexual orientation, or any other status protected by applicable law. The school's statement of diversity, equity, and inclusion is HERE.