Sr. Event Technology Project Coordinator in United States Embassy at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Sr. Event Technology Project Coordinator based in United States.

This role supports the delivery of innovative event technology experiences for leading global brands by managing registration platforms, attendee-facing digital solutions, and event operations.
The position combines project coordination, technology implementation, client partnership, and onsite event execution.
You will help design and deliver seamless digital experiences that improve attendee engagement and operational efficiency.
Working across internal teams, clients, vendors, and technology platforms, you will manage projects from planning through completion.
The role offers the opportunity to contribute to high-impact events while developing expertise in event technology, digital platforms, and customer experience solutions.
This is a remote opportunity requiring strong organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The Sr. Event Technology Project Coordinator is responsible for supporting and leading event technology and registration initiatives across a variety of event sizes and formats. The role ensures successful planning, execution, and delivery of attendee-facing platforms while maintaining strong client relationships, operational excellence, and adherence to project timelines and budgets.

• Lead customer service workstreams, including supporting helpdesk teams, creating resources, and acting as an escalation point for attendee-related issues.
• Serve as a primary contact for clients, internal stakeholders, and vendors regarding event technology and registration activities.
• Manage small to mid-sized event technology projects and support larger-scale programs through dedicated workstream ownership.
• Oversee project schedules, deliverables, documentation, and execution plans across multiple concurrent events.
• Support the development, configuration, launch, and maintenance of registration websites, mobile applications, session management tools, attendee platforms, and related digital experiences.
• Translate business objectives into technical requirements, platform configurations, and operational processes.
• Lead client meetings, platform demonstrations, and technology discussions while providing recommendations on user experience improvements.
• Monitor project risks, develop mitigation strategies, and escalate critical issues when needed.
• Support onsite event technology operations, including attendee check-in, badge pickup, session scanning, content management, and related services.
• Maintain process documentation, contribute to internal training resources, and recommend improvements to workflows and tools.
• Provide guidance and oversight to temporary onsite staff supporting event delivery.

The ideal candidate brings experience managing technology-enabled projects, preferably within the events industry, with strong organizational abilities and confidence working with clients, vendors, and cross-functional teams. This position requires a combination of technical understanding, project management skills, and the ability to deliver high-quality experiences under tight deadlines.

• 2–3+ years of experience in a relevant project coordination, event technology, registration, or digital experience role.
• Experience supporting corporate events and familiarity with platforms such as RainFocus, Swoogo, Stova, Bizzabo, Cvent, Eventbase, or Airtable is preferred.
• Proven ability to coordinate projects or events from initial planning through execution and completion.
• Bachelor’s degree from a four-year institution preferred.
• Strong project management, organizational, and analytical skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills with confidence presenting information to clients and stakeholders.
• Ability to work effectively in fast-paced, high-pressure environments while adapting to changing requirements.
• Strong problem-solving skills and the ability to identify issues and implement practical solutions.
• Comfortable learning new digital platforms, software applications, and event technology tools.
• Ability to work collaboratively with employees, vendors, and clients while maintaining professionalism and confidentiality.
• Willingness to travel approximately 20% domestically and internationally, with a valid passport required.

The role offers a comprehensive benefits package designed to support employee well-being, professional growth, and work-life balance.

• Competitive salary range of $60,000–$70,000 USD annually, depending on experience, skills, location, and business needs.
• Full-time salaried position with opportunities for career growth and professional development.
• Remote work flexibility within the United States.
• Health and dental insurance with multiple plan options.
• Employer-paid short-term disability and life insurance coverage.
• Optional additional life insurance and long-term disability coverage.
• Paid parental leave.
• Flexible spending account options with pre-tax contributions.
• 401(k) retirement plan with employer match.
• Flexible work schedules and generous paid time off.
• Opportunity to work on impactful projects with global brands and innovative event technology solutions.