National Project Manager in SCHAUMBURG, Illinois at Rabine Paving America LLC

Summary/Objective

The National Project Manager is a position that requires flexibility, organization, communication skills and more. This person will work closely with the operations team to ensure parking lot construction projects run smooth from the time of the preconstruction meeting through the punch walk. This position report to the VP of Rabine Paving America.

Essential Functions

• Project manage select projects from the office by collecting documentation, communicating with our onsite Project Managers, reviewing reports and photos submitted, etc.
• Manage, approve, and process change order requests
• Approve invoice amounts and manage the percent complete report on projects
• Communicate to subcontractors regularly to manage construction projects from the office
• Communicate to onsite Project Managers regularly to ensure required reporting is being completed and collected
• Communicate to project vendors when needed
• Communicate to customers and provide effective customer service
• Learn and navigate customer portals to help with administrative tasks such as invoicing, purchase orders, change orders, etc.
• Update the CRM to reflect accurate and reportable data
• Assist in bidding events with the rest of the team when required
• Assist in gathering close out documents, and creating close out packages when needed
• Manage and grow existing partnerships (vendors, contractors, subcontractors)
• Encourage process improvements to streamline projects and programs

Qualifications:

• Bachelor's degree (preferably in Construction Management) or 5+ years paving management experience
• MS Office Skills including Excel is required
• Experience navigating online portals is required
• Construction experience is a plus
• Knowledge of CRM databases, such as Salesforce highly preferred
• Interpersonal skills
• Ability to communicate with internal and external partners
• Ability to multi-task and rearrange priorities as needed
• Effective project and time management skills
• High sense of urgency to expedite issues

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This role requires the individual to express or exchange ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly. This role requires the individual to make substantial movements (motions) of the wrists, hands, and/or fingers often. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

Position Type and Expected Hours of Work

5 Days a week in the office, normally 8-4 with afterhours availability required.

Travel

Up to 10% travel.

EEO Statement

The Rabine Group and its companies is an equal opportunity employer.