CAVA - Student Success Coordinator in Simi Valley, California at CAVA

Application Deadline: Tuesday, October 27th, 2026 at 4:00pm

ABOUT THE CALIFORNIA VIRTUAL ACADEMIES AND THE STUDENT SUCCESS COORDINATOR POSITION:

The California Virtual Academies (a network of 9 public charter schools) delivers online/virtual home based instruction to students in grades TK-12 in California. We use K12, inc. as our curriculum provider for the basis of instruction and teachers provide live instruction via the Engageli platform. While our schools do offer some scheduling flexibility, students are still required to log into the online school daily, complete coursework, and attend instructional sessions.

The Student Success Coordinator leads CAVA's 504 and Child Find processes. Working closely with families, teachers, school psychologists, and school leaders, the Coordinator ensures students who may need additional support are identified early, connected to the right pathway, and served in compliance with state and federal requirements.

HOURS AND SALARY INFORMATION:

Monday-Friday work hours between 8:30am-4:00pm. You are not allowed to have another job during these contracted hours.

Salary Range: $84,876 - $94,037
Annual salary based on holding a Bachelors or Masters Degree and up to 3 years of experience in California.

We do participate in CalSTRS. Please contact your CalSTRS counselor about how employment with California Virtual Academies may affect your personal STRS account. Only full time employees are offered health, dental, and vision benefits. Benefits information is only given out upon offer. We do provide training for all programs and we have a great staff to serve as your support system.

Job Description

Job Title: Student Success Coordinator

Reports To: Academic Department Director/Academic Administrator

FLSA Status: Exempt

Overview:

Virtual schools are new models in public education. They look both backward to what we know works well in educating children, and forward to see how technology can help us implement these strategies with children. Virtual schoolteachers are part of a pioneering effort. Our administrators, therefore, need to share the school’s pioneering mission and approach.

Essential Duties and Responsibilities:

• First point of contact for teachers, leads, and families regarding parent requests for special education evaluations, inquiries on current 504 plans or eligibility, and SST referrals
• Monitor and respond to communication regarding 504/SST/NAM inquiries within 24 hours
• Communicate with GE teacher and request student input prior to scheduling meetings
• Schedule 504/SST/NAMs with GE teacher, School Psychologist (other providers as needed), and parent

• Send a calendar invite to CAVA personnel invited to attend the meeting including meeting access information, as well as coordinating reminders to be sent to families

• Review all student data prior to the meeting and prepare a summary of the academic performance and teacher and parent input to share at the beginning of the 504/SST/NAM’s
• Facilitates 504/SST/NAMs, shares information, asks follow-up questions/clarification, monitors time, and allows for team members to ask questions/provide input

• Documents notes during each meeting

• Uploads all post meeting documentation to the appropriate location and sends documentation to all parties involved in the meeting within 48 hours

• Monitor student progress for reconvene meetings and schedules and facilitates those within a 6- 8-week period

• Monitor student progress for students with 504 plans and update as needed
• Monitors all 504/SST/NAM processes and follows up with teachers and leads as appropriate
• Work with Directors to monitor compliance of evaluation timelines

• Manage NAM tracker to ensure evaluation meetings are completed within 15 days and outcomes are noted to allow for appropriate follow up

• Manage 504 & SST trackers to ensure appropriate supports are in place

• Responsible for all data, tracking and reports related to compliance issues for 504/SST/NAM referrals

• Articulate and ensure understanding of 504 accommodations and modifications for testing and classroom needs to teacher and/or learning coach

• Ensure teacher has a copy of 504

• Keep up to date on laws and regulations regarding 504 plans and be able to articulate these laws and regulations to teachers and/or parents

• Ensure handbooks are up to date.

• Create and deliver all 504/SST/NAM professional development to CAVA staff
• Provides training, resources and follow up to school psychologists, leaders, and teachers
• Supervise and provide training and resources to support staff and administrative assistants
• Conduct formal and informal evaluations for support staff and administrative assistants
• Assist with hiring support staff as needed

• Attend weekly team meetings and provide weekly 504/SST/NAM updates
• Attend leadership meetings at each department level as needed

• Attend all leadership PD opportunities

• Update and maintain a 504/SST/NAM FAQ for CAVA staff

• Proctor state standardized testing

• Other duties as assigned

Experience/Requirements:

• Strong organizational skills

• Detail oriented

• Able to balance and complete multiple projects

• Proficient with Microsoft Excel, Word, and Outlook

• Strong interpersonal and communication skills

• Self-directed but comfortable working as part of a team

• Attend in-person training as scheduled

• Strong understanding of students with unique needs

• Strong understanding of implementation of RTI and the surrounding laws

• Strong understanding of scaffolding

• Experience in developing and implementing intervention programs for students
• Experience in collaboration with teachers regarding intervention strategies for students
• Minimum of at least two years’ experience overseeing NAM, 504, and SST duties

Certificates and Licenses:

Must hold a valid Clear California Multiple or Single Subject teaching credential California English Learner Authorization

Competencies:

Business Ethics:

Inspires the trust of others; Keeps commitments; Treats people with respect; Upholds organizational values; Works with integrity and ethically

Communications:

Exhibits good listening and comprehension; Expresses ideas and thoughts in written form; Expresses ideas and thoughts verbally; Keeps others adequately informed; Selects and uses appropriate communication methods

Leadership:

Exhibits confidence in self and others; Inspires respect and trust; Motivates others to perform well; Reacts well under pressure; Shows courage to act

Managing People:

Develops subordinates' skills and encourages growth; Includes subordinates in planning; Makes self available to subordinates; Provides direction and gains compliance; Provides regular performance feedback; Takes responsibility for subordinates' activities

Planning & Organization:

Integrates changes smoothly; Plans for additional resources; Prioritizes and plans work activities; Sets goals and objectives; Uses time efficiently; Works in an organized manner

Quality Management:

Fosters quality focus in others; Improves processes, products and services; Measures key outcomes; Sets clear quality requirements; Solicits and applies customer feedback

Team Leadership:

Acknowledges team accomplishments; Defines team roles and responsibilities; Ensures progress toward goals; Fosters team cooperation; Supports group problem solving

Use of Technology:

Adapts to new technologies; Demonstrates required skills; Keeps technical skills up to date; Troubleshoots technological problems; Uses technology to increase productivity

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A flexible s chedule is required.

While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 15 pounds. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.

Restrictions on Time Off:

TBD based on the school calendar

* Use of sick time under the California Healthy Workplaces, Healthy Families Act of 2014 may be approved during the above restricted dates

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.