Next Gen Administrator at WestGate Church – San Jose, California

REPORTS TO: NEXT GEN PASTOR

RELATES CLOSELY WITH: NEXT GEN TEAM, CONGREGATIONAL PASTORS, STUDENT/COLLEGE AGE SERVE TEAMS, PARENTS

CLASSIFICATION: FULL TIME

PAY RANGE: $26/HR

WestGate Church, a non-denominational, multi-congregational church situated in one of the most diverse and influential regions of the world—the Silicon Valley—is seeking an energetic, skilled Next Gen Administrator to support the student ministries and college age ministry across all congregations, helping students get connected into community at WestGate Students and CA for the purpose of their spiritual growth. This full-time role (Sunday-Thursday) may require occasional work on Fridays and Saturday as well as evening hours, providing exceptional ministry-related administrative assistance to the next gen team and parents.

PERSONAL QUALIFICATIONS

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart.
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others.
• Demonstrates strong chemistry, connecting well with people as a relational team player.

PROFESSIONAL QUALIFICATIONS

• 2 year minimum of administrative experience.
• Positive, professional, self-starter with the ability to organize and prioritize responsibilities and projects with minimal direction.
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact.
• Exhibits personal and professional discernment and discretion.
• Ability to multitask and manage multiple projects simultaneously with excellent time management and attention to detail.
• Highly organized with the capability to execute logistics for large-scale projects overseen by the Next GenPastor.
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) for collaboration and document management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for effective document creation, data analysis, and presentations.
• Superior communication skills: written and verbal.

PRIMARY RESPONSIBILITIES

• Provide general administrative support to the Next Gen team (student ministry pastors/CA director).
• Attend and participate in weekly Next Gen staff meetings and All Staff meetings.
• Assist in coordinating team meetings for student ministries.
• Assist in coordinating student/CA events, camps, retreats, missions trips, etc.
• Help with preparation of weekend student/CA services (signups, check-ins, etc).
• Help with preparation of midweek student/CA groups and events.
• Provide Comms team with necessary information to ensure clear communication with parents about events, vision of the ministry, and resources that will aid them in their parenting.
• Assist in planning parent vision meetings to cast vision for the upcoming events and ministry opportunities.
• Administrate onboarding for all serve team members, ensuring adherence to safety and training protocol as described in our student ministry playbook.
• Other duties as assigned.

PRIMARY LEADERSHIP COMPONENTS

• Motivational Leadership - “I lead through platform” - Inspire action through platform leadership and motivational speaking. Low to High(1-5): 1
• Strategic Leadership - “I lead through strategic planning” - Advance our mission through data, planning, execution, and reporting. Low to High(1-5): 5
• Directional Leadership - “I lead through vision” - Ensure progress by defining goals, key objectives and providing guidance. Low to High(1-5): 2
• Relational Leadership - “I lead through connection” - Foster growth and well-being through personalized connection and care. Low to High(1-5): 4
• Team Leadership - “I lead through team” - Build team by recruiting, training, scheduling, and celebrating contributors. Low to High(1-5): 3

BENEFITS (FULL-TIME)

• Paid vacation, holidays, medical and sick days
• Provide medical, dental, vision and mileage reimbursements
• Support for mental/emotional/spiritual/physical health through various partnerships
• Further educational learning opportunities (conferences, seminars, cohorts & seminary)
• Matching retirement savings benefit

LEGAL NOTICES - PHYSICAL DEMANDS

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

LEGAL NOTICES - WORK CONDITIONS

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed.

This job description is not designed to cover or comprehensively list all possible duties, activities, or responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.