Inpatient Unit Administrative Assistant in Remote at Remote
Job Function: General BusinessEmployment Type: Full-Time
Remote
Remote, United States
Posted on
Job Description
Overview
Administrative Support
Responsibilities
Two years of general office or secretarial experience; ORAn Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor’s degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Job Related Knowledge, Skills and Abilities (Competencies):
Administrative Support
- Coordinate annual performance appraisal process
- Support the new hire process by facilitating access requests new hire paperwork and ensuring all information is complete in employee file and OHSU information systems
- Maintain employee files
- Monitor corporate compliance and update HR information systems
- Process HR actions
- Provide standard reports to unit managers and respond to requests for information
- Act as liaison with other areas including HR, payroll and ITG
- Pick up and distribute paychecks
- Provide other administrative support as requested by unit managers
- Assist manager to ensure accurate time and attendance records of staff
- Work with NRM to ensure time and attendance corrections are received
- Process historical adjustments, special check requests, overpayment adjustments and CNI payments
- Provide time and attendance management reports to unit managers for 30% review
- Enter unit schedule into scheduling system as directed by unit manager
- Provide training and support for unit schedulers
- Review and post final schedule in the scheduling system and on the unit
- Print and distribute daily assignment sheets
- Archive schedules and daily assignment sheets
- Process schedule changes in the scheduling system
- Ensure vacations are entered into the scheduling system per unit protocol
Responsibilities
Two years of general office or secretarial experience; OR
- Demonstrated intermediate skill in word processing, using Microsoft Word.
- Demonstrated intermediate skill in spreadsheet creation and maintenance in Microsoft Excel.
- Demonstrated excellent customer service skills.
- Demonstrated excellent verbal and written communication skills.
- Verifiable time management / multitasking skills.
- Verifiable dependable work history. Ability to work under tight time frames.
- Bachelor’s degree and one year of general office or secretarial experience;
- Experience with the Kronos timekeeping and scheduling system
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Job Location
Remote, United States