Finance Specialist at Mid-Cumberland Community Agency – Gallatin, Tennessee

Mission Statement:

Mid-Cumberland Community Action Agency will act as a stepping stone to create stronger communities where families with low incomes have opportunities to connect, grow, and maintain dignity.

Summary:

The Finance Specialist assists with the effective and efficient operation of the Fiscal Management system in the MCCAA Head Start/Early Head Start Program.

Specific Job Duties:

1. Assists with the fiscal management system in compliance with the Administrative Plan, federal and local regulations, Head Start/Early Head Start regulations, local policies and procedures, and other applicable regulations.
2. Assists with documentation, recordkeeping, processing, and reporting requirements for purchasing and procurement, financial expenditures, and budget planning and preparation utilizing various programs, including but not limited to MS Office Word, Excel, PowerPoint, and Cane Garden Bay.
   • Compilation and modification of fiscal documents, including spreadsheets for Head Start, Early Head Start, In-Kind, and CACFP.
   • Secures and maintains bids received from vendors, maintaining and updating vendor bid lists.
   • Communicates with suppliers to schedule and/or expedite deliveries and to resolve shortages, missed deliveries, or other problems.
3. Assists with purchase requisitions for all supplies and equipment.
4. Assists in planning and execution of special events, including annual pre-service, monthly management meetings, and training activities.
5. Assists in the reporting and inventory of agency supplies and equipment.
6. Provides general office assistance to maintain cleanliness and organization of the facility.
7. Serves as an advocate for Head Start families when necessary.
8. Assists with special projects and assignments delegated by the Head Start/Early Head Start Director and Assistant Director to assist in the administration and operation of the program.
9. Recruits children for the Head Start and Early Head Start Programs.
10. Attends and participates in meetings, workgroups, team meetings, committees, workshops, individual training, and training conferences as assigned, which may include local, state, regional, and national groups.
11. Works to obtain volunteer and in-kind contributions for the Agency.
12. Complies with all Head Start Performance Standards, Mid-Cumberland Community Action Agency and Mid-Cumberland Head Start Policies and Procedures, and other applicable Early Childhood Standards such as DHS Licensing Standards, CACFP, and NAEYC Accreditation Standards.
13. Performs other duties as assigned by the Supervisor.

Education and Experience Qualifications:

Education: College, vocational, or technical training in accounting and bookkeeping systems preferred. High School Diploma accepted.
Experience: Minimum of 2 years of accounting/bookkeeping/procurement experience.