Safety Administrative Assistant at Blue Sage Services, LLC – Beaver, Oklahoma

Administrative Assistant – Safety

Beaver, OK (Office-Based with Occasional Field Support)

Position Overview

Blue Sage Services is seeking a highly organized and detail-oriented Administrative

Assistant – Safety to directly support our Director of Environmental Health and Safety (EHS). This role is essential in ensuring the administrative backbone of our safety program runs efficiently, accurately, and consistently across all projects.

This position plays a key role in supporting compliance, maintaining critical safety documentation, and helping drive a culture where safety is embedded in everything we do. The ideal candidate thrives in a fast-paced environment, communicates clearly, and takes ownership of keeping systems and processes running smoothly.

Key Responsibilities

• Provide direct administrative support to the Director of Environmental Health and Safety
• Maintain and organize safety documentation, including training records, certifications, incident reports, and audits
• Track and manage safety-related data, including incidents, near misses, and compliance metrics
• Assist in onboarding processes by ensuring all safety documentation and requirements are completed and filed correctly
• Coordinate and schedule safety trainings, meetings, and certifications
• Support the submission and organization of JHAs and other required safety documentation
• Assist with maintaining safety files within company systems (Google Drive, safety platforms, etc.)
• Prepare reports, summaries, and dashboards for leadership review
• Communicate with field teams to collect and verify safety documentation in a timely manner
• Assist with audit preparation and ensure records are up to date and compliant
• Support implementation and consistency of company safety processes and procedures

Qualifications & Experience

Education (Preferred):

Associate's or Bachelor's degree in Business Administration, Safety, or related field

Experience:

• 2+ years of administrative experience, preferably in construction, safety, or a related industry
• Experience supporting compliance-driven or documentation-heavy processes is a plus

Preferred Experience:

• Familiarity with construction safety programs or OSHA standards
• Experience with safety management systems

Skills & Competencies

• Exceptional organizational skills and attention to detail
• Strong ability to manage multiple priorities and meet deadlines
• Proficient in Microsoft Excel, Word, and digital filing systems
• Clear and professional communication across all levels of the organization
• Ability to handle sensitive and confidential information with discretion
• Self-starter with a proactive approach to problem-solving
• Strong follow-through and accountability

Work Environment & Schedule

• Primarily office-based in Beaver, OK
• Occasional coordination with field teams and potential limited site visits
• Standard business hours with flexibility as needed to support operations

Why This Role Matters

At Blue Sage Services, safety is a core value—not just a requirement. This role ensures the systems, documentation, and communication behind our safety program are executed with excellence. By supporting the Director of EHS and our field teams, this position helps create consistency, accountability, and visibility across all projects.

Behind every safe job site is a strong foundation of organization and follow-through - this role is a key part of that foundation.

Why Blue Sage Services

• Be part of a growing, values-driven organization
• Directly support and strengthen our safety culture
• Work alongside experienced leadership and operational teams
• Opportunity to grow within a company Powered by People

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