HR Coordinator at VB Spine – Leesburg, Virginia

HR Coordinator
Location: Leesburg, VA (Hybrid)

Company: VB Spine

Looking for a career where your work truly matters? At VB Spine, you’ll be part of a mission-focused team that supports surgeons during life-changing spinal procedures. We’re the largest privately held spine company and among the largest family-owned medical technology companies in the world, dedicated to innovation, surgeon partnerships, and improving patient outcomes in spine care. As an HR Coordinator in our Human Resources function supporting the Spine Division, you’ll serve as a key point of contact for employees and managers—efficiently handling payroll, benefits administration, HR transactions, and employee inquiries to ensure smooth operations and a positive employee experience in our fast-paced medical device environment.

What You’ll Do:

• Provide frontline HR services including processing payroll changes, benefits enrollments/deductions, life event updates, and other employee transactions with accuracy and timeliness
• Serve as the primary responder to employee and manager questions regarding payroll, benefits, leave policies, HR programs, and general employment matters
• Administer and support key HR programs such as onboarding/offboarding, benefits open enrollment, leave of absence tracking, and compliance-related processes
• Establish, follow, and continuously improve standards, procedures, and workflows for handling employee inquiries, transactions, and HR service center operations
• Utilize HRIS and payroll systems to enter, verify, and maintain employee data; ensure data integrity and confidentiality at all times
• Coordinate with payroll, benefits vendors, and internal teams to resolve discrepancies, process adjustments, and ensure accurate reporting
• Support efficiency of service center operations through technology utilization, process documentation, and transaction accuracy
• Prepare and distribute standard HR reports, correspondence, and documentation as needed
• Maintain compliance with company policies, federal/state regulations, and internal controls related to HR transactions
• Assist with special projects, audits, and HR initiatives as directed by leadership

What You Bring:

• High School diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Minimum 2+ years of experience in human resources, payroll processing, benefits administration, or a related administrative/support role
• Basic to solid understanding of HR processes, payroll cycles, benefits programs, and employment regulations (e.g., FMLA, COBRA, ACA)
• Experience working with HRIS/payroll systems (e.g., Workday, Oracle HCM, ADP, or similar) and Microsoft Office Suite (especially Excel and Outlook)
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a structured, procedure-driven environment
• Excellent customer service orientation with clear verbal and written communication skills
• Demonstrated ability to maintain confidentiality, exercise good judgment, and follow well-defined procedures and guidelines
• Proactive mindset with a focus on accuracy, efficiency, and continuous process improvement

Why VB Spine?
We believe in growing talent from within. At VB Spine, join a high-performing team, benefit from peer and executive mentorship, and support the people who make life-changing spinal innovations possible—positioning yourself for growth and impact in a dynamic, mission-driven organization.

Compensation:
Pay for this role is competitive and based on experience, qualifications, and performance with potential for bonuses and incentives plus benefits. Final compensation is determined on a case-by-case basis and considers a variety of factors including experience level, skillset, location, and market conditions.

Benefits include:

• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and holidays
• Ongoing training and professional development opportunities
• Opportunity to grow within a fast-paced, dynamic company